Position: Executive Assistant - C-Suite

Location: Downtown Toronto - Hybrid

Compensation: $100,000-$110,000 + bonus, generous vacation, employer-paid benefits, RRSP contribution and matching

Job Type: Permanent

Posting Type: Open Vacancy

About the Opportunity
Our client, a large global natural resources organization, is seeking an accomplished Executive Assistant to provide high-level support to C-suite leadership in downtown Toronto.

This is a highly visible role for an EA who has supported senior executives within a large, complex organization and is comfortable operating across multiple priorities, stakeholders and time zones. You are polished, proactive and highly organized, with the judgment and confidence to anticipate needs and work effectively with senior leaders across a global business.

What You'll Be Doing

Provide high-level executive support to C-suite leadership within a global organization

Manage complex and frequently changing calendars, proactively resolving conflicts and shifting priorities

Coordinate senior-level internal and external meetings across multiple stakeholders, functions and time zones

Arrange detailed domestic and international travel, accommodations and itineraries

Prepare presentations, reports,



correspondence, agendas and other executive materials

Anticipate upcoming priorities and administrative needs, proactively following up and resolving issues

Liaise with senior leaders and internal and external stakeholders on behalf of the executives

Manage confidential and sensitive information with exceptional discretion and professionalism

What We're Looking For

5+ years of progressive Executive Assistant experience within a large, complex corporate or global organization

Demonstrated experience directly supporting C-suite executives or equivalent senior executive leadership

Experience supporting multiple senior executives and confidently managing competing priorities

Robust judgment and discretion when navigating confidential and sensitive matters

Highly organized, detail-oriented and proactive, with exceptional follow-through

Comfortable operating autonomously and anticipating the needs of senior leadership

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 Executive Assistant - C-Suite (Ontario)
🏢 Quantum Management Services
📍 Ontario