Your Impact Through Innovation

Greet employees, visitors, and vendors, directing them as appropriate

Manage incoming calls, messages, and general inquiries

Maintain a professional, organized, and welcoming front desk and office workplace

Support visitor access and coordination for overall office flow

Front Desk & Office Presence

Greet employees, visitors, and vendors, directing them as appropriate

Manage incoming calls, messages, and general inquiries

Maintain a professional, organized, and welcoming front desk and office environment

Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

Coordinate meeting room bookings, setup, and readiness

Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized

Support day-to-day office flow and maintain common areas

Log and follow up on building-related requests with the Facilities team

Assist with workspace setup for new hires and internal moves

Administrative Support

Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)

Support preparation and submission of leadership expenses through the company's expense system

Assist with petty cash tracking and basic reconciliation

Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

Support onboarding logistics at the site level (workspace setup, coordination)

Coordinate CEO/new hire welcome meeting logistics and invitations

Maintain and update digital signage (e.g., new hires, announcements, headshots)

Support the Office Manager with Corporate events





Systems & Access

Maintain and update building access (e.g., access cards, guest passes)

Support office security processes in coordination with Facilities and IT

Maintain accurate records related to access and security systems

Required Skills

Completion of post-secondary education in Business Administration or a related field

3 to 5 years of experience in office administration or a similar role

Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur

Strong organizational and time management skills

Professional, approachable, and service-oriented

Strong communication skills across all levels

Proficiency in Microsoft Office

Ability to manage multiple priorities and follow through independently

High attention to detail

Asset Skills

Experience in a corporate or multi-site office environment

Experience supporting leadership or coordinating office-wide activities

Familiarity with office systems (e.g., access control, visitor management, digital signage tools)

Our Distinctive Edge

Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.

Work-life integration: Embrace a well-balanced work-life rhythm,



empowering you to thrive both personally and professionally.

Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.

Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.

Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.

Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities - fostering camaraderie and fun.

Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world's leading medical device companies.

Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals.

Please inform us if you require any accommodation during the recruitment process.

Take the Leap
We are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.

This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.

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📌 Senior Office Administrator (Ontario)
🏢 Baylis Medical Technologies
📍 Ontario