Position: Administrative Assistant
Location: Downtown Toronto
Job Type: Permanent
Work Arrangement: Hybrid
Posting Type: Open vacancy
Compensation: $60,000-$70,000 + bonus, RRSP, vacation, benefits and additional perks
About the Opportunity Our client, an established organization located in downtown Toronto, is seeking a highly organized and proactive Administrative Assistant to support a busy and collaborative team.
This is a varied role for someone who enjoys being at the centre of a fast-moving group and taking ownership of the details that keep things running smoothly. You will work closely with senior team members and provide support across scheduling, financial administration, documentation, travel, meeting coordination and other day-to-day priorities.
The ideal candidate naturally stays one step ahead. You are organized, detail-oriented and comfortable following up with others, tracking outstanding items and ensuring deadlines and commitments don't fall through the cracks. You are equally comfortable handling routine administrative tasks and taking ownership of more detailed coordination and follow-up.
Responsibilities Provide day-to-day administrative support to a busy team and senior professionals
Coordinate calendars, meetings, appointments and other scheduling requirements
Arrange travel and assist with related itineraries and logistics




Prepare and process expense reports, invoices and other accounts payable documentation
Liaise with internal departments, external vendors and other third-party contacts
Track documentation, approvals, deadlines and outstanding action items
Prepare, organize and maintain contracts, reports, correspondence and other documentation
Assist with additional administrative and operational priorities as required
What We're Looking For 3+ years of administrative, team support or coordination experience
Excellent organizational and time-management skills with robust attention to detail
Demonstrated ability to manage multiple priorities and deadlines in a busy environment
A proactive approach with the confidence to follow up, ask questions and keep priorities moving forward
Professional and comfortable interacting with individuals at all levels
Experience processing invoices, expenses or accounts payable is an asset
Experience working with an ERP, financial or similar business system is an asset
A collaborative, hands-on approach with a willingness to assist wherever needed
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 Administrative Assistant (Ontario)
🏢 Quantum Management Services
📍 Ontario