When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: October 12, 2026

Position End Date: October 12, 2028

Salary range: $55,947 - $63,827

Bargaining Unit: BCGEU Support

Classification: Support Services Assistant II

Type of appointment: Non-regular full-time

Schedule: Monday - Friday, 35 hours per week

Closing date: October 12, 2026

Special Instructions to Applicants:

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

Your Opportunity
Under the general supervision of the Client Services Manager, the Client Services Assistant provides exceptional client service to the general public, applicants, prospective and current students and other stakeholders, on admission and registration processes. The Assistant performs a number of duties required to admit and register students at Okanagan College and other duties required in the Office of the Registrar.

Functions and Duties
CLIENTSERVICE:

Interacts with clients either by telephone, electronically or face to face

Responds promptly to inquiries, concerns and requests about programs, applications, registration and services

Handles and resolves client feedback in a sensitive and timely manner and directs requests and unresolved issues to designated resources

Makes appropriate referrals to the internal college community, external partners, and agencies for matters requiring next level of intervention

ADMISSIONS:

Processes applications and determines program admissibility; reviews supporting documentation and ensures all data is entered for admission

Maintains application lists for high demand, limited enrollment, ranked and multiple intake programs

Creates and maintains program wait lists and activates applicants from wait lists

Ensures adherence to all College admission policies

Communicates application status and deadlines to applicants

REGISTRATION:

Verifies and updates the details of student academic records in the student information systems including grades, withdrawals and other standings.





Prepares, prints and distributes official Okanagan College documents and reports such as transcripts, class lists, student course schedules, final grade sheets, T2201A tax forms and verification of enrollments

Assesses documentation to verify students meet and maintain eligibility for registration in their courses

Accepts and records payments related to application and course fees, transcript requests, parking passes and other similar payments

Reconciles a daily statement of financial transactions

Assists other campuses and centres with registration and admission issues.

Liaises with Financial Services concerning scholarships, bursaries and third party sponsorships

Liaises with Financial Awards concerning student loans and funding

Maintains confidentiality of all information pertaining to student records

ADVISING:

Provides detailed policy, admissions, and registration information

Advises applicants and students of general entrance requirements

Refers applicants and students to the Education Advisors and online resources

Encourages applicants and students to be responsible for realizing their own education and career options

Assesses and resolves the needs of all prospective students, applicants and current students, including appropriate referrals

OTHER:

Maintains current, in depth knowledge of College programs and courses, general admission, registration, and program requirements, deadlines, procedures and policies

Maintains current knowledge of Canada Immigration study permit rules and regulations

Other duties as assigned

Education and Experience
Completion of Grade 12 or equivalent and graduation from a two year post-secondary diploma in a related area. Over two years and up to four years related experience

Skills and Abilities

Superior customer service and interpersonal skills

Effective conflict resolution skills and ability to resolve sensitive issues

Exceptional listening and professional communication skills, focused on tact and diplomacy





Excellent computer skills with proficiency using Microsoft Office (Word, Excel, PowerPoint and Outlook)

Working knowledge and experience with student record systems

Aptitude for learning and working with new systems and software

Proven ability to multi-task and adhere to deadlines in a high volume, fast-paced workplace

Excellent organizational and time management skills

Effective problem analysis and problem-solving skills

Ability to exercise initiative, self-development, good judgment and critical thinking

Works effectively both independently and as part of a team

Ability to adapt and collaborate with others through organizational change and development

Attention to detail and accuracy

Our Values
Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.

Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.

Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.

Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.

Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.

Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

#J-18808-Ljbffr

📌 Client Services Assistant (British Columbia)
🏢 Okanagan College
📍 British Columbia