Company: Trans Form Shared Service Organization

Location: Hybrid: Both remote and on-site work in the Erie St. Clair and Grey Bruce / Owen Sound Regions

Posting Period: September 28, 2026, to October 11, 2026
Employment Type: Temporary, Full-Time, 1-Year Contract
Pay Range: $26 – $30 per hour
Benefits: Pension, Wellness Days, EAP and more. Visit our website for more details
Scope: Internal & External

Conditions: Current business reference checks, judicial matters police clearance, and immunization medical clearance

PROJECT ASSISTANT

We are seeking entry‑level, intermediate, and experienced professionals who are passionate about advancing digital health and supporting healthcare partners through innovative and reliable solutions. Whether you are launching your career or bringing years of experience, successful candidates thrive in multidisciplinary environments and demonstrate strategic thinking, collaboration, and a strong commitment to service excellence.

Joining our team means being part of a strategic shift that strengthens today’s capabilities while positioning the organization for future innovation and growth.

POSITION SUMMARY:

The Project Assistant (PA) position is a great entry level position into healthcare project management, as PAs quickly become an integral member of our team by providing the necessary business support, during integral project‑related milestones, efficiently, successfully and within the agreed terms of the project.
Each PA will support a work stream as they work through the adoption and regionalization phase of the project. As the project rolls out, the PA will support other project teams and participate in testing, project management, training and change management activities.
As a PA, you will work in a busy project team setting that provides a full range of administrative, coordination, and project management support to the day‑to‑day workflow of the various clinical or technical work streams. This position must function with limited supervision and requires considerable proactive coordination with project staff work demands.

The ability to exercise initiative, independent judgment, and accountability for various processes and projects is crucial.

WHAT YOU’LL DO:





- Providing administrative and other business support for project staff in an environment that requires maturity, professionalism, and confidentiality.
- Ensure consistent flow of current, accurate, and usable information amongst the PMO, work streams, senior leadership, committees, and other relevant project stakeholders.
- Maintain and update project repositories with required project tracking material
- Coordination of committee meetings, development of agenda, taking of minutes, maintenance of committee membership, and dissemination/collection of materials.
- Track and monitor progress of local implementation and adoption activities flagging any plan deviations
- Coordination of ad-hoc event logistics such as facility, invitations, equipment, catering
- Assist in the creation of any required ad hoc reports and/or communications
- Assist with the change management activities such as distribution of surveys, supporting and or performing demos with direction and engagement activities for future users
- Under direction from the PMO, assist with project analyst assignments, ad-hoc reporting, project tracking tools and supporting project steering committees

MUST- HAVES:

- Minimum three (3) year college diploma or university degree relative to information technology, health sciences, business administration or equivalent work experience.
- Experience establishing and maintaining effective relationships with clients, vendors, & team members
- Experience handling confidential information daily with the utmost sensitivity
- Experience participating in large-scale application implementation projects
- One to two (1-2) years project related planning/ coordinating experience

WE VALUE:

- One (1) year Post-Secondary Certificate in project management related field
- Healthcare-related project work is an asset

OTHER CONDITIONS:





- Likely to encounter challenging conditions common to both office and hospital environments, including stress and pressure from managing multiple priorities and deadlines, as well as exposure to hospital‑related environmental factors.
- Must travel within the Southwestern Ontario and Grey Bruce / Owen Sound areas, when required
- Must be able to work evenings and weekends, when required
- Must be able to work shifts Monday to Friday between 7:00am and 5:00pm

ABOUT US:

Trans Form Shared Service Organization, a not-for-profit, unique, innovative, results‑driven organization founded by hospitals in the Erie St. Clair region. Our services include: clinical and business system application support, integration and development, information system infrastructure, information privacy, security, IT break fix, project management as well as other back office support services.
As a strategic solutions centre committed to exceptional service delivery, Trans Form leads, innovates and supports health system transformation. If you are service oriented, dedicated to exceeding performance expectations and interested in reaching your full potential, Trans Form is for you!

We welcome and appreciate your interest in our organization. Want to know more about Trans Form? Visit our website

Trans Form is committed to employment equity and welcomes diversity in the workplace. Trans Form encourages applications from all qualified individuals including women, members of racialized communities, indigenous persons, immigrants & refugees, persons with disabilities, and persons of any sexual orientation, gender identity or gender expression.

Upon request, accommodations for disabilities will be provided to support participation in all aspects of the recruitment process.

By applying to this position, you are confirming you possess a Canadian citizenship or a permanent resident status or work permit.

We thank all applicants for your interest. Only those selected for an interview will be contacted.

Trans Form is currently not accepting applications or solicitation from recruitment agencies. Thank you for your cooperation.

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