Accounting & Finance Assistant (Payroll & Accounting)

Full-Time | Project SHARE – Niagara Falls, Ontario

Make a Difference Behind the Scenes

At Project SHARE, every donation recorded, every payroll processed, and every financial report prepared helps us support individuals and families throughout Niagara Falls.

We're looking for an organized, detail-oriented Accounting & Finance Assistant to join our Finance team. Reporting to the Finance Manager, you'll play an important supporting role in the day-to-day financial operations of the organization while learning all aspects of non-profit finance.

This position is ideal for someone who enjoys working with numbers, takes pride in accuracy, and wants to know that their work has a meaningful impact on the community.

About Project SHARE For more than 40 years, Project SHARE has been helping individuals and families in Niagara Falls through food security programs, emergency assistance, housing supports, and community initiatives. We believe that everyone deserves dignity, hope, and access to the resources they need to thrive.

Our employees are passionate about serving our community and supporting one another. We offer a collaborative workplace where every team member's contribution matters.

About the Role

Reporting to the Finance Manager, the Accounting & Finance Assistant provides administrative and accounting support across a variety of financial functions, with a primary focus on payroll administration.

This role offers the opportunity to build experience across a broad range of payroll, accounting, and financial administration functions while working alongside an experienced Finance Manager.

Key Responsibilities

Payroll & Benefits Administration (Primary Focus)





- Prepare payroll information for review and processing
- Track employee attendance, vacation, and leave entitlements
- Maintain accurate and confidential payroll records
- Assist with ROEs, T4s, payroll reporting, and compliance activities
- Coordinate advantages and RRSP documentation
- Support payroll reconciliations

Accounting & Administrative Support

- Assist with accounts payable and accounts receivable
- Prepare bank deposits and maintain financial records
- Support GST/HST rebate documentation
- Perform account reconciliations
- Maintain organized financial files and records

Donations & Fundraising Support

- Process donations using DonorPerfect (training provided)
- Prepare charitable tax receipts
- Reconcile fundraising event proceeds
- Support financial administration related to fundraising activities

Grant & Financial Reporting Support

- Assist with grant tracking and documentation
- Support financial reporting
- Assist with year-end and audit preparation
- Provide administrative support to the Finance Manager as required

What We're Looking For We're looking for someone who enjoys working with numbers, is highly organized, and takes pride in producing accurate work.

The ideal candidate will have:

- Experience in payroll, bookkeeping, accounting support, or finance administration
- Strong attention to detail and a high level of accuracy




- Excellent organizational and time-management skills
- Strong Excel and Microsoft Office skills
- The ability to manage confidential information with professionalism
- Strong written and verbal communication skills
- Experience using accounting software is an asset

Education & Experience A college certificate or diploma in Accounting, Bookkeeping, Business, Payroll Administration, or a related field is an asset. Equivalent combinations of education, training, and relevant experience will also be considered. We recognize that practical experience can be just as valuable as formal education, and we encourage candidates with relevant work experience to apply.

Experience in the non-profit sector or with donor management software such as DonorPerfect is considered an asset, but is not required. Training will be provided.

Why Join Project SHARE?

At Project SHARE, you'll be joining a team that genuinely cares about one another and about the community we serve.

We offer

- Meaningful work that makes a difference in the lives of local families
- A collaborative and supportive team environment
- Stable full-time hours (37.5 hours per week)
- Opportunities to learn and develop across multiple areas of non-profit finance
- The chance to work alongside an experienced Finance Manager who is committed to sharing knowledge and supporting your professional growth

Compensation

- $23.34 per hour
- Full-time (37.5 hours per week)

How to Apply Please submit your resume and a brief cover letter outlining your interest in the position and relevant experience to:

AJ Heafey

Executive Director [email protected]

Pay: $23.34 per hour

Expected hours: 37.5 per week

Work Location: In person

📌 Accounting & Finance Assistant (Payroll & Accounting) (Niagara Falls)
🏢 Project SHARE
📍 Niagara Falls