Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or support staff as needed.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
- Organize and maintain filing systems—both physical and digital—to ensure quick retrieval of documents.
- Assist with scheduling appointments, coordinating meetings, and managing calendars for team members.
- Support clerical functions such as proofreading documents, preparing correspondence, and maintaining office supplies inventory.




- Provide exceptional customer service by addressing inquiries efficiently and professionally in person or via phone or email.

Experience

- Proven clerical experience in an office setting with strong organizational skills.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Prior experience working in a medical or dental office environment is a plus, especially for roles involving front desk duties or patient interactions.
- Demonstrated ability to handle multi-line phone systems with professionalism and courtesy.
- Robust typing skills with attention to detail for data entry and proofreading tasks.
- Excellent communication skills combined with a friendly customer service approach to support clients and team members effectively.

Join us to be part of a dedicated team that values proactive problem-solving, clear communication, and a positive attitude! This role is perfect for someone eager to grow their administrative expertise in a fast-paced workplace while making a meaningful impact every day. Pay: $28.45-$31.05 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Administrative Assistant (Vancouver)
🏢 Advice Corner
📍 Vancouver