- Department: Licensing & Facilities Accreditation
- Reporting to: Manager, Facilities Accreditation
- Position Type: Permanent, Full-time
- Work Location: Vancouver - Hybrid
- Salary: $52,135.74 - $61,336.17. Please see the total compensation & perks section for more details.
- Position Posted: September 28, 2026
- Application Deadline: Open until filled
- Apply to: https://talent.sage.hr/jobs/4cd6e68a-cb98-43f6-8c95-52a1ac5dcddb

About the Role BCCOHP is seeking a permanent, full-time Administrative Assistant, Facilities Accreditation to join our Licensing & Facilities Accreditation team. This position will report to the Manager, Facilities Accreditation.

The successful candidate will be responsible for providing administrative support to the Facilities Accreditation team with receiving and processing requests from facilities looking to provide sedation and/or general anesthesia services and assists with the accreditation process for facilities where sedation and general anesthesia services are required.

Essential Duties

Facilities Accreditation

- Assist with facility accreditation processes (assessments and inspections), and Registration of Qualifications for sedation, including assisting Coordinators with follow-ups.
- Assist with inquiries regarding sedation from sedation facilities and licensees.
- Assist with assessment and application payments.
- Prepare and distribute facility inspector packages for on-site and virtual inspections, in a timely manner.
- Organize and file sedation facility assessments/inspections and Registration of Qualifications.
- Conduct data-entry and update records for sedation facilities and providers, including diarizing activities.
- Maintain sedation database and records.
- Assist with data-collection.
- Receive and collate documents sent by mail or by other means.
- Prepare and send reminder and compliance letters and facility accreditation certificates
- Assist with accreditation projects.
- Prepare packages and organize materials for the Accreditation Committee.
- Monitor the department’s shared inbox, phone calls, and voicemails on a rotating basis; respond to routine inquiries and direct matters requiring review to the appropriate team member.
- Track outstanding submissions and follow up as needed to ensure timely responses and accurate records.

Other Responsibilities

- Order catering for meetings as needed.
- Attend the Accreditation Committee meeting and assist with recording the minutes as needed
- Assist with administrative tasks related to facilities accreditation and provide administrative support to the Facilities Accreditation team as required.

Essential Skills and Qualifications

- Post-secondary education combined with a minimum of two years of work experience in an administrative or related role, or an equivalent combination of education and experience.
- Solid understanding of the fundamentals of regulation and the role of a regulator is an asset.
- Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals.
- Proficiency with Microsoft Office, databases, web-based tools, electronic filing, content/document management, cloud-based applications and intranets along with advanced computer skills, including internet, phone, and video conferencing tools.




- Exceptional organizational skills with the ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment.
- Strong clerical and administrative skills including the ability to manage a shared inbox and phone line and respond to routine inquiries.
- Attention to detail and dependability are second nature.
- Ability to handle sensitive and confidential information with discretion.
- Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks and projects simultaneously
- Anti-racism and/or diversity, equity and inclusion training or equivalent self-directed training is an asset.
- Indigenous Cultural Safety training or equivalent self-directed training is an asset.
- Remote work experience and experience in a regulatory, not-for-profit environment or post-secondary environment is an asset.

Work Hours BCCOHP's regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time permanent position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am - 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

Total Compensation & Perks The successful candidate will be offered a competitive compensation and benefits package and can typically expect a starting annual salary between $52,135.74 to $56,735.96 depending on factors such as skills, experience, and education relative to the requirements of the role. Salaries are reviewed annually based on performance and market trends, allowing employees to potentially earn up to the maximum of the current pay band, $61,336.17.

BCCOHP offers the following benefits and perks:

- Extended health and dental benefits plan
- RRSP contributions
- Parking/transit subsidy
- Paid time off (15 vacation days, 5 sick days, and 7 personal days per year)
- Maternity/parental leave top-up
- Annual professional development allowance
- Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year)
- Early office closure on Fridays during the summer

How to Apply If you are interested in joining our team, visit https://talent.sage.hr/jobs/4cd6e68a-cb98-43f6-8c95-52a1ac5dcddb to apply. Applications will be accepted until the position is filled.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

For more information about this and other roles, please visit https://oralhealthbc.ca/about/careers/.

Who We Are The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC.



BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental technicians, denturists and dentists. We protect the public in three main ways:

- Ensuring that oral health professionals are able to practise competently
- Setting standards for the delivery of safe and patient-centred oral health care
- Investigating complaints about oral health professionals

We believe that everyone will be able to see themselves in our vision statement: patients/public, oral health care professionals, and those within BCCOHP. Our mission is to safeguard the public from harm and discrimination by diligently overseeing safe, competent, ethical, and team-based oral health care, ensuring trustworthiness in our regulatory practices.

Our Values

We put people first.

We recognize that the most significant resource in delivering our mission is the diversity and knowledge of people.

We do what we say.

We are committed to delivering meaningful outcomes for patients and the public, and to being transparent about our work and its impact.

We get it done.

We build credibility and trustworthiness through the quality of our regulatory work, while approaching new challenges with openness and curiosity.

We take the long view.

Through continuous improvement, we use our influence to make a positive impact today and in the future.

Strategic Focus

Regulatory leadership

We will identify the strategic opportunities within regulatory modernization, including a seamless transition to new governing legislation.

Cultural safety and humility

Uphold indigenous rights and promote reconciliation through the regulation and delivery of oral healthcare.

Health equity and anti-discrimination

Prevent harm and discrimination to create equity in oral health care experience, delivery and outcomes.

Modernized regulatory functions

Unify core regulatory functions and establish patient-centred standards that prioritize patient safety and promote the public interest.

Our Work Environment

BCCOHP provides a working environment that is welcoming, respectful, and rewarding. We offer opportunities for personal and professional growth and encourage reasonable work-life balance with flexible work arrangements including hybrid work options, and flexible start and end times.

BCCOHP has two offices located on the traditional, ancestral and unceded territory of the Coast Salish and Lekwungen Peoples, represented today by the Musqueam, Squamish, Tsleil-Waututh, Songhees and Esquimalt Nations (Vancouver and Victoria). In keeping with our commitment to support the provision of safe, effective, culturally sensitive oral health care for people in British Columbia, we aim to have a culturally safe work environment that recognizes and deconstructs colonial structures and is free from racism and discrimination.

Job Types: Full-time, Permanent

Pay: $52,135.74-$61,336.17 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Application question(s):
- Are you eligible to work in Canada?
- What is your expected salary?
- Are you located in the Lower Mainland?

Work Location: Hybrid remote in Vancouver, BC V6J 5C6

📌 Administrative Assistant, Facilities Accreditation (Vancouver)
🏢 BC College of Oral Health Professionals
📍 Vancouver