Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring workplace supported by a highly effective team.

Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at the Buffalo Trail Learning Hub in Vermilion, Alberta. This is an exciting opportunity to make a meaningful difference in the lives of students by providing support in an inclusive and dynamic learning environment. If you are passionate about helping students achieve their full potential and thrive in a collaborative school community, we encourage you to apply!

Position Details

- Start Date: Immediately.
- End Date: June 29, 2027
- Location: Buffalo Trail Learning Hub, Vermilion, Alberta
- Hours: 6.5 hours per day, Monday to Friday, following the school calendar
- Contract Type: Probationary

Qualifications and Desired Experience

- High School Diploma
- Diploma/Certificate in Office Administration or Business Administration (preferred)
- Preferred experience of working in Accounting/Finance
- Experience working with Google Suite and Microsoft Office

In addition to strong communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following:

- Some shared responsibilities in a team of 2 administrative assistants (dependent on school)
- Prepares the school office or school opening and closing
- Assists in the implementation of school emergencies and first aid procedures
- Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails




- Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public
- Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services
- Data entry of student registrations and maintains the student information system (PowerSchool)
- Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly
- Attends relevant meetings and training established by Central Services
- Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process
- Processes incoming and outgoing mail
- Operates a variety of office equipment
- Operates the school public address system
- Maintains working relationship with school administration, staff, students, parents, and the community
- Assists in the organization of school functions and events
- Attend staff meetings
- Maintains accurate records in accordance with jurisdictional records management policy
- Performs other assigned comparable duties,



which are within the knowledge and skills required by the job

Application Requirements

- Submittal of a position-specific cover letter.
- Submittal of a detailed resume highlighting your qualifications and experience.
- Email contact information for three (3) professional references in their Apply to Education profile. References may be contacted via email through Apply to Education prior to interviews.
- A criminal record check, including vulnerable sector check, will be required as a condition of employment.

Application Process

- Applications must be submitted online, via Apply to Education. Only online applications will be accepted.
- By applying, the applicant acknowledges and agrees that the principal or their designate may contact current or previous employers to conduct confidential reference checks, regardless of whether the applicant has listed them as references.
- For assistance with the application system, please contact Apply to Education at 1-(phone hidden) or email [email protected].

Application Deadline

- Applications accepted until 4:00 pm Oct 5, 2026.
- Resumes will be reviewed on an ongoing basis. (only use this is open until filled)
- Please note that applications submitted for this position may also be considered for future opportunities within the division.

For further information, please contact: Principal: Mr. Dave Sherbinin

Phone: (phone hidden)

Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.

📌 Administrative Assistant (Vermilion)
🏢 Buffalo Trail Public Schools
📍 Vermilion