Pandora General Contracting is seeking an organized and dependable Administrative Assistant to support our fast-paced construction office.
The main focus of this role will be QuickBooks, accounts payable, invoicing, payment tracking, and financial administration, along with site tracking and general office support.
Responsibilities
- Enter and manage bills, invoices, and payments in QuickBooks
- Assist with accounts payable and vendor payment tracking
- Prepare and process customer invoices
- Maintain accurate records for suppliers, subcontractors, receipts, and purchase orders
- Assist with cheque preparation and payment documentation
- Update site, project, and work-order tracking systems
- Track job status, deadlines, and outstanding documentation
- Communicate with suppliers,
contractors, and site staff
- Provide administrative support to the Office Manager
- Receive warehouse deliveries and occasionally help organize or move materials
Qualifications
- Experience with QuickBooks, invoicing, or accounts payable preferred
- Previous administrative or office experience
- Solid attention to detail and organizational skills
- Comfortable working with spreadsheets and digital tracking systems
- Construction industry experience is an asset
- Able to manage multiple priorities in a fast-paced environment
- Good written and verbal communication skills
- Able to occasionally lift or move boxes and materials
Pay: $22.00–$25.00 per hour, depending on experience. Pay: $22.00-$25.00 per hour
Work Location: In person
📌 Administrative Assistant – Construction (North York)
🏢 Pandora General Contracting
📍 North York
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