Overview

We are seeking a dynamic and detail-oriented Full-time Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. As the backbone of our administrative functions, you will play a key part in ensuring smooth workflows, managing communications, and maintaining accurate records.

If you thrive in a fast-paced environment and possess strong organizational skills, this position is perfect for you to make a meaningful impact every day!

Responsibilities

- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record keeping.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record retention policies.
- Support office operations by handling clerical tasks such as photocopying, scanning, proofreading documents, and preparing correspondence.
- Assist with customer support by responding promptly to inquiries, providing information about services, and ensuring excellent customer service standards are met.
- Coordinate appointment scheduling and calendar management for team members or medical/dental offices as needed.
- Support bookkeeping activities by reconciling accounts, managing invoices, and ensuring accurate financial data entry.

Requirements

- Proven experience in an administrative or clerical role with strong organizational skills.




- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar accounting software.
- Excellent computer skills including data entry, typing accuracy, and file management.
- Previous experience working in a medical or dental office environment is highly desirable.
- Strong customer service skills with qualified phone etiquette and the ability to handle multi-line phone systems effectively.
- Knowledge of filing procedures, proofing documents for accuracy, and maintaining confidentiality of sensitive information.
- Demonstrated ability to multitask efficiently in a fast-paced setting while maintaining attention to detail.

Join us in a role where your organizational talents will shine! We value proactive individuals who are eager to support our team’s success through excellent administrative practices. This full-time position offers a rewarding environment where your skills will directly contribute to our operational excellence!

Company About:

Originally called Regent Medical Center as founded by Dr. P. Tomy back in the 70s, Prana Medical Centre has always been an integral part of Transcona community serving generations for more than 40 years. Prana is a family medical center with a walk-in service as well.

Prana

Pharmacy is also present on-site. Under the new management, the clinic has been recently renovated. We also extended our walk-in working hours during weekdays. Our staff are eager to help in every possible way. Our appointment rooms and waiting area are clean and bright.We look forward to being your home clinic for all your health and medical needs.

Pay: $28.00-$32.00 per hour

Work Location: In person

📌 Administrative Assistant (Full-time) (Winnipeg)
🏢 Prana Family Medical Centre
📍 Winnipeg