Administrative Coordinator

Village Green Cooperative Homes Inc.

Brampton, ON

:

Village Green Co-operative Homes Inc. is seeking a Temporary Full-Time Administrative Coordinator.

Founded in 1979, Village Green Co-operative Homes Inc. is a housing co-operative with 116 stacked townhouses across three streets in Brampton, ON.

The Administrative

Coordinator will provide general office and administrative support to the co-op and will work closely with the Office Manager, Board of Directors, maintenance team, and members. This position will help support the day-to-day operation of the office and ensure that administrative tasks, records, and member requests are handled in an organized and timely manner.

Duties and responsibilities include:

- Answer phones, emails, and general inquiries and direct matters to the appropriate staff member.
- Provide professional and courteous assistance to co-op members, visitors, contractors, and other stakeholders.
- Provide general administrative support to the Office Manager and Board of Directors.
- Assist with maintaining accurate member records, files, and documentation.
- Organize and maintain paper and electronic filing systems.
- Assist with data entry and updating information in office systems.
- Prepare letters, notices, forms, and other correspondence as required.
- Assist with member administration, including forms, documentation, and follow-up.
- Assist with housing charge, arrears, subsidy, and other administrative documentation as directed.
- Assist with accounts payable, invoices, cheques, and other financial administration.
- Assist with maintenance administration, including work orders, contractor communication, and follow-up.
- Assist with unit turnovers, move-ins, and move-outs.
- Schedule appointments, inspections, meetings, and contractor visits.
- Assist with preparing documents and information for Board meetings.




- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Assist with keeping the office organized and ensuring records are maintained and up to date.
- Perform other administrative duties as required.

The ideal applicant will have:

- Previous administrative or office experience.
- Robust organizational and time-management skills.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- The ability to work independently and take initiative.
- Strong interpersonal skills and a professional, respectful approach when working with members and the public.
- The ability to manage multiple tasks and changing priorities in a busy office environment.
- Ability to handle confidential information with discretion.
- Comfortable using Microsoft Office, Google Drive, Excel, and other computer programs.
- Ability and willingness to learn new systems and technology.
- Experience with NewViews, housing co-operatives, or non-profit organizations is not required but would be considered an asset

Working Hours:

- Monday, Tuesday, Thursday and Friday from 8:30 am – 4:30 pm and Wednesday 11:00am – 7:00pm.
- Some flexibility in scheduling will be required for occasional evening board and members meetings (once a month for evening board meetings and twice a year for evening members meetings).

The position is temporary and will remain in place based on Village Green's staffing and operational needs. If interested, please email your resume and cover letter.

We sincerely appreciate the interest of all applicants; however, we will only contact those selected for an interview.

Pay: $20.00-$25.00 per hour

Flexible language requirement

- French not required

Ability to commute/relocate:
- Brampton, ON L6Y 2H5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Administrative Coordinator (Brampton)
🏢 VILLAGE GREEN CO-OPERATIVE HOMES
📍 Brampton