Position Profile and Employment Information

Job Title:

Executive Assistant

Company:

Contact Info:

(905) 459-5422

Job Location:

40 Holtby Ave., 3A, Brampton, ON

Contact Name:

Salary / Hours:

Compensation commensurate with experience and qualifications

Start & End Date:

Immediate

Work Hours:

Full-time

Positions Required:

1

Requirements:

Post Date:

Oct. 15, 2025 | Expires: Jan. 13, 2026

Company Profile

Kingdom House Christian Centre is a place where relationships are valued and people are important. We are a non-profit charitable organization that provides programs & services for all ages and stages in our multicultural physical & digital community.

Position Description

The Executive Assistant will provide high-level administrative and personal support to the Lead Pastors.

Critical Success Factors:

- Aligned with the vision of Transforming Lives, Fulfilling Destinies.
- Champions in transforming the organization to serve the Church, local community, and beyond.
- Growing Personal Relationship with Jesus Christ.
- Spiritual Maturity and Emotional Intelligence.

Over-Arching Expectations:

- Manage the Lead Pastor's calendars, including scheduling meetings, appointments, and travel.
- Act as a gatekeeper, filtering communications, prioritizing urgent requests, and managing correspondence.
- Prepare and organize materials for meetings, including agendas, briefing documents, and reports.
- Draft and proofread emails, presentations, and internal communications.
- Coordinate follow-up on action items from meetings.
- Attend meetings to take detailed minutes, track follow-up tasks, and ensure execution of key decisions.
- Assist with key projects, including research, data analysis, and preparing reports for presentations.
- Coordinate with cross-functional teams to facilitate the smooth execution of high-priority initiatives and ministries.
- Arrange travel plans, including flights, accommodations, and transportation.




- Handle last-minute changes, resolving issues with logistics or scheduling as needed.
- Plan and organize meetings, including venue selection, catering, technology setup, and materials distribution.
- Assist with coordinating events, personal scheduling, errands, and appointments as requested by the Pastors.

- Maintain professionalism in all interactions by handling sensitive information with utmost confidentiality.

Core Competencies:

- The ability to create strong relationships and manage difficult situations calmly and effectively.
- Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.
- The ability to understand, connect, and influence others, building trust and credibility.
- Demonstrated ability to "connect the dots" and lead a team to achieve success, thinking broadly and making sound decisions.
- The ability to achieve set goals within established timelines, having accountability/ownership for actions that get results.

- Demonstrates exceptional verbal and written communication skills, effectively and professionally fostering clarity, trust, and collaboration across diverse the Organization.
- Skilled at assessing and prioritizing tasks in a high-demand setting to ensure critical needs are met promptly.

Qualifications:

- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Excellent organizational and time-management skills with the ability to prioritize tasks.
- Strong proficiency in Google Suite, and MS Office Suite (Word, Excel, PowerPoint, Outlook), and with virtual communication tools (e.g., Zoom, Teams).
- Exceptional written and verbal communication skills.
- Discretion and integrity in managing confidential information.

- Ability to adapt to changing priorities in a fast-paced environment.
- Church Ministry experience is an asset.

Reporting Relationships:

The Executive Assistant will report directly to the Lead Pastors.

📌 Executive Assistant (Brampton)
🏢 Kingdom House
📍 Brampton