Company Overview

Colour Alliance Inc. is a dynamic industrial paint distribution company specializing in water-based paints tailored for the window and door industry. We are committed to delivering high-quality products and exceptional service to our clients, fostering growth and innovation in our sector.

Administration & Finance Manager To handle both the daily administrative operations of a business and its financial record-keeping. This hybrid role bridges the gap between financial oversight, day-to-day administration, and team leadership.

Core Responsibilities

Staff Supervision & Leadership

- Team Management: Overseeing administrative assistants, receptionists and order entry clerks.
- Performance & Training: Training new hires on office workflows, software, and company policies, while conducting performance reviews.
- Task Delegation: Assigning daily workloads, managing schedules, approving timecards, and resolving internal workplace conflicts.
- Culture & Communication: Serving as the main liaison between executive management and the support staff.

Bookkeeping & Financial Oversight

- Accounts Payable/Receivable: Processing vendor invoices, managing expense reports, collections, and issuing client invoices.

· Payroll & Compliance: Calculating hours, tracking paid time off (PTO), processing payroll, and administering employee records, benefits and WSIB reporting.



· Reconciliation: Balancing bank accounts, credit cards, checking general ledger accuracy.

- Financial Reporting: Prepare government HST remittances, cash flow summaries and prepare monthly financial statements for business owners.

Office Operations

- Process Optimization: Creating and maintaining Standard Operating Procedures (SOPs) for the office.
- Facility & Compliance: Ensuring the office is safe, fully stocked with supplies, and compliant with local labor laws.

Key Skills & Requirements

Leadership

- Conflict resolution, emotional intelligence, task delegation, team building

Communication · Clear verbal and written skills to interact with staff, clients, and external accountants.

Financial Software

· QuickBooks Online/Desktop, Mar-Kov, Microsoft Excel (advanced)

HR Tools

· ADP, timesheet tracking software

Experience

· 3 to 5 years of combined background in bookkeeping, office coordination, or administrative management.

Traits

· High discretion (handling salary/financial data), extreme organization, adaptability

Salary Range

· $65,000 to $80,000+ per year heavily dependent on experience.

Pay: $65,000.00-$80,000.00 per year

Perks

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Work Location: In person

📌 Finance & Administration Manager (Bolton)
🏢 Colour Alliance
📍 Bolton