We are seeking a dynamic and organized Front Office Assistant to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer support, and ensure smooth administrative workflows. Your energetic approach and attention to detail will help create a positive first impression for visitors and clients alike.
This paid position offers an exciting opportunity to develop your clerical and customer service skills within a professional setting that values initiative and teamwork.
Duties
- Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a warm and welcoming atmosphere
- Answer multi-line phone systems promptly, directing calls efficiently and courteously using proper phone etiquette
- Manage appointment scheduling, calendar coordination, and reminder communications
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for record-keeping and billing purposes
- Maintain organized filing systems both digitally and physically
- Assist with administrative tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Requirements
- Proven clerical experience in an office setting with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer skills including data entry, document proofreading, and basic bookkeeping with QuickBooks preferred
- Strong customer service background with the ability to handle inquiries professionally via phone or in person
- Experience with multi-line phone systems and phone etiquette essential for managing high call volumes
- Ability to perform filing tasks efficiently while maintaining accuracy in record management
- Demonstrated organizational skills with the ability to multitask effectively in a fast-paced environment
- Typing speed of at least 40 words per minute with attention to detail for proofreading documents
Join our team as a Front Office Assistant where your proactive attitude and excellent communication skills will help us deliver outstanding service every day! This paid role is perfect for motivated individuals eager to grow their administrative expertise while supporting a professional team dedicated to excellence. Pay: $18.00-$20.00 per hour