Job Overview

We are seeking a dynamic and detail-oriented Medical Office Assistant to join our healthcare team! In this vital role, you will be the friendly face and organized backbone of our medical practice, ensuring smooth daily operations from patient check-in to record management. Your energetic approach will help create a welcoming setting for patients and support the clinical team with administrative excellence.

If you thrive in fast-paced settings, possess strong communication skills, and are passionate about delivering exceptional patient care, this opportunity is perfect for you!

Duties

- Greet patients warmly and efficiently manage front desk operations, including check-in and check-out procedures
- Schedule appointments using electronic health record systems such as Universal and Jane, ensuring accuracy and timely follow-up
- Answer phone calls and providing information with professionalism and enthusiasm
- Maintain and update electronic medical records with precision, ensuring confidentiality and compliance with privacy regulations
- Assist with insurance verifications, billing processes, and patient documentation to streamline office workflows
- Support clinical staff by preparing patient charts, collecting medical histories, and managing supplies
- Handle administrative tasks such as filing, faxing,



scanning documents, and managing office correspondence

Experience

- Proven experience working as a Medical Office Assistant or in a similar healthcare administrative role
- Familiarity with electronic health record systems like Universal or similar platforms is highly preferred
- Prior medical office experience using Universal or comparable medical practice management software is a plus
- Strong knowledge of medical terminology to accurately interpret clinical notes and patient information
- Demonstrated ability to handle sensitive information with confidentiality and professionalism
- Office experience in medical or dental practices that emphasizes excellent customer service and organizational skills

Join us to be part of a vibrant healthcare environment where your skills make a real difference! We value energetic professionals committed to delivering top-tier service while supporting the operational excellence of our practice. Pay: $17.60-$18.60 per hour

Expected hours: 15.0 – 20.0 per week

Education

- Secondary School (preferred)

Experience:
- Front desk: 1 year (required)
- Medical office: 1 year (preferred)

Language:
- Punjabi (required)
- Hindi (preferred)

Work Location: In person

📌 Medical Office Assistant (Mississauga)
🏢 Seven Senses Wellness Centre
📍 Mississauga