Sinai Health is seeking a Medical Secretary, Department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

In this role you will:

- Clinical support for the Medical Director/Clinical Oncology program with the Marvelle Koffler Breast Centre

- Schedule patient appointments for clinics or procedures, including reminder calls

- Preparecharts for daily clinics through the electronic medical record and ensuring all results are filed in the electronic chart

- Validate OHIP health cards

- OHIP billing: submission and reconciliation

- Reviewmessages and transfer messages to physicians with patient chart for follow-up

- Prepare charts for new patient referrals

- Retrieve release of information documents from patient charts in order to forward information to other physicians

- Respond to referrals in a timely fashion; ensuring the correct and timely implementation of referrals to other providers/tests for patients

- Maintainphysicians' calendars and schedules and processing clinical documentation through the electronic medical record, in addition to establishing forms, tables, spread sheets, etc. to capture monthly statistics and to maintain clinic processes/flow





- Function in a public relations role with patients; provides timely, friendly and informative service to patients and families

- Workcollaboratively with other administrative support staff

- Perform other duties consistent with the job classification as required

Job Requirements:

Mandatory

- Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution

- 1 years of related experience

- Applicants with proven equivalent recent and related training and experience may be considered

Preferred

- Experience working in a clinic/health workplace

- Proficiency with medical terminology and knowledge of computerized OHIP billing experience

Skills and Knowledge

- Proficiency with Electronic Medical Record (EMR)

- Proficient in Microsoft Word, Excel, Power Point, Outlook.

- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service

- Superior written/oral and communication skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations

- Demonstrated time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work

- Demonstrated satisfactory work performance and attendance record

📌 Medical Secretary, Department of Medicine (Toronto)
🏢 Kamin Science Center
📍 Toronto