Administrative Assistant (Student Position)

Location: Saint John, NB

Position Type: Temporary Part-Time (Fall Student Position)

Term: September 2026 to December 31, 2026

Hours: up to 24 Hours per Week

*Please note- must be available to work sometime between our office hours Monday-Friday 8:00am-4:30pm.

*Must be eligible for the SWPP (Student Work Placement Praticum)

About the Opportunity

We are seeking a motivated and organized Administrative Assistant to join our team for the Fall 2026 term. This position is specifically for a student currently enrolled in a post-secondary program who is looking to gain valuable administrative and office experience while working in a professional workplace.

The successful candidate will provide support with daily office operations, safety administration, project documentation, and general clerical duties.

Responsibilities

- Enter and process invoices, bills, and other accounting documents
- Maintain electronic and paper filing systems
- Assist with health and safety documentation and record keeping
- Compile, organize, and assemble project drawings and document packages
- Perform data entry and document management
- Prepare and format documents, spreadsheets, and reports
- Track and organize company records




- Provide general administrative support and miscellaneous office duties
- Other duties as assigned
- Assist project managers and safety manager as needed
- Assist with building website/social media

Qualifications Required:
- Currently enrolled in a college, university, or recognized post-secondary program
- Must provide a valid student email address as proof of enrollment
- Strong organizational and time management skills
- Excellent attention to detail
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Reliable, professional, and eager to learn

Preferred:
- Previous administrative, office, or customer service experience
- Comfortable using computers

Schedule
- Flexible hours to accommodate class schedules but must be available to work between the hours of 8:00am-4:30pm Monday-Friday (does not have to be the full day)
- Position runs from September 2026 through December 31, 2026

Pay: From $18.00 per hour Expected hours: No more than 24.0 per week

Application question(s)

- Are you a current student in Post Secondary?
- Are you in Saint John, NB?
- What are your hours of availability from Monday-Friday?

Work Location: In person

📌 Office Admin Assistant (Students) (Saint John)
🏢 ICR General Contractors
📍 Saint John