Job Summary

We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. Your proactive approach and excellent communication skills will help foster a professional and effective office environment.

This paid position offers an exciting opportunity for someone eager to develop their administrative expertise while contributing positively to our team.

Responsibilities

- Greet visitors and clients warmly, ensuring a positive first impression of the organization
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
- Perform data entry tasks accurately using software such as QuickBooks and other office management tools
- Support bookkeeping activities, including invoicing, billing, and record reconciliation
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Provide exceptional customer support by addressing inquiries promptly and professionally
- Perform clerical duties such as proofreading documents, preparing reports, and maintaining office supplies

Qualifications





- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent computer skills with the ability to learn new software quickly
- Strong data entry skills with high accuracy and typing speed
- Previous clerical or administrative experience in a medical or dental office setting is a plus
- Knowledge of front desk procedures, including multi-line phone systems and customer service best practices
- Ability to handle sensitive information discreetly with professionalism
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Good proofreading skills to ensure error-free documents
- Experience in customer service roles demonstrating excellent communication skills and phone etiquette

Join us in creating a welcoming environment where organization meets excellence! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day. Pay: From $18.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Ability to commute/relocate:
- Etobicoke, ON M9W 5H4: reliably commute or plan to relocate before starting work (preferred)

Experience:
- Front desk: 3 years (preferred)

Work Location: In person

📌 Office Administrator/Receptionist (Etobicoke)
🏢 Professional Powder Coating
📍 Etobicoke