ESSENTIAL DUTIES

- Participate in strategic planning, including evaluating marketing intelligence, identifying customer concerns and key issues, analyzing competitive factors, and developing proposal strategies and themes for win strategies.
- Draft, write, edit, and proofread proposals to ensure compliance with technical and customer requirements.
- Develop a proposal management plan, including the proposal submittal schedule.
- Schedule and run kick-off meetings; facilitate key status review meetings; coordinate document production and delivery of final professional proposal within customer deadlines.
- Assemble, coordinate, and manage the resources needed to support proposal requirements.
- Develop proposal compliance matrix; integrate technical and cost information; meet and fulfill customer requirements through proposal development.
- Work closely with a variety of stakeholders, typically including Sales, Engineering, Operations, Service, Finance, Legal, and Project Management.
- Prepare financial evaluations and analyses of discounts & margins for proposal pricing.
- Manage internal and external customer relationships and maintain robust communication and response, handling issues appropriately and in a timely manner.
- Provide formal, high-quality, winning proposals, budgetary estimates, ROMs,



and quotes by the required response date that exceed customer expectations and position Lavasource to win.
- Other duties as assigned.

ESSENTIAL REQUIREMENTS

- Strong understanding of proposal processes and best practices.
- Ability to work under pressure, manage a challenging workload amid changing priorities, and meet deadlines.
- Proven track record of leading high-value, deadline-driven proposal efforts from kickoff to submission with minimal oversight.
- Solid organizational and planning skills.
- Detail-oriented, with strong editing, formatting, and compliance-checking skills to ensure adherence to RFP requirements.
- Ability to absorb and retain technical product knowledge.
- Sense of urgency, ownership, and commitment to meeting internal & external customer needs.
- Strong interpersonal skills to drive collaboration, resolve conflicts, and maintain team momentum.
- Strong written skills.
- Solid skills in Microsoft programs: Excel, Word, PowerPoint, Outlook.
- Desirable: HCM / Dayforce Knowledge

Qualifications

- 3+ years of proposal management experience
- Tech / SaaS / HCM / Consulting background.
- Advantage: HR tech or procurement/contracts expertise

📌 Proposal Manager (Canada)
🏢 Lavasource
📍 Canada