Overview

We are seeking a dynamic and organized Secretary/Receptionist to join our team! This vital role serves as the first point of contact for visitors and clients, ensuring a welcoming and professional environment. You will manage front desk operations, handle administrative tasks, and support various office functions to keep our workplace running smoothly.

If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy providing exceptional customer service, this opportunity is perfect for you!

Responsibilities

- Greet visitors and clients warmly, directing them appropriately and ensuring a positive first impression
- Answer multi-line phone systems promptly, professionally, and courteously, transferring calls or taking messages as needed
- Manage front desk operations including scheduling appointments, maintaining visitor logs, and handling incoming correspondence
- Perform data entry tasks with accuracy using Office applications such as Microsoft Office and Google Workspace
- Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents
- Support clerical duties including photocopying, faxing, proofreading documents, and managing office supplies




- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support billing and invoicing processes

Requirements

- Proven office experience or clerical experience in a skilled environment
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
- Excellent organizational skills with the ability to multitask efficiently in a busy setting
- Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support
- Attention to detail for proofreading documents and maintaining accurate records
- Ability to handle confidential information discreetly and professionally
- Prior experience in medical or dental office settings is a plus but not required; familiarity with medical/dental terminology is advantageous
- Knowledge of bookkeeping practices using QuickBooks or similar software is desirable

Join us to be part of a vibrant team where your organizational talents make a real difference! We value every employee’s contribution and are committed to fostering a positive work environment that supports your growth. Pay: From $18.00 per hour

Expected hours: No less than 40.0 per week

Work Location: In person

📌 Secretary/Receptionist (Stoney Creek)
🏢 Hamilton Collision Repair Centre
📍 Stoney Creek