Shipping & Receiving Coordinator

About Us:

Quantum Doors is a growing, fast-paced supplier of high-quality interior and exterior doors, frames, hardware and related products. We pride ourselves on accuracy, organization, quality, and getting complete orders to our customers on time.

We are looking for a reliable, organized and motivated Shipping & Receiving Coordinator who will take ownership of our shipping and receiving operations and help ensure production stays on track for upcoming deliveries.

Previous experience in the door industry is strongly preferred. Experience in millwork, windows, cabinets, lumber, building materials, or a similar construction related industry will also be considered.

Position Overview:

This is a hands-on role responsible for overseeing incoming and outgoing materials, organizing upcoming orders, and making sure jobs are completed and ready for their scheduled delivery dates.

This position is not just about loading and unloading trucks. You will be responsible for staying on top of upcoming deliveries and making sure the work required in the shop is getting completed on time.

You will work closely with our production team to identify what still needs to be completed for each job, communicate priorities, follow up on outstanding items, and make sure complete orders are ready before their scheduled delivery.

We are looking for someone who takes ownership. If a delivery is coming up and something isn't finished, missing, damaged, or incorrect, we expect you to identify the problem early and work with the appropriate team members to get it resolved.

Key Responsibilities:

- Receive and inspect incoming doors, jambs, hardware, glass, and other materials
- Verify incoming shipments against purchase orders and packing slips
- Identify and report shortages, damages, incorrect products, or discrepancies
- Organize and stage project orders for upcoming deliveries and customer pickups
- Review upcoming delivery schedules and determine what still needs to be completed for each order




- Make sure required work in the shop is being completed so orders are ready for their scheduled delivery dates
- Communicate priorities to the production team based on upcoming deliveries
- Follow up on incomplete work and outstanding items instead of waiting until the day of delivery
- Check each order to ensure all doors, jambs, hardware, glass, and related components are accounted for
- Identify missing items and work with production, purchasing, and sales to have them completed or sourced
- Ensure orders are complete before they are released for delivery
- Prepare and organize outgoing orders so they can be loaded efficiently and accurately
- Coordinate incoming and outgoing deliveries
- Help ensure customer delivery commitments are met
- Clearly organize and separate materials by project/job
- Maintain a clean and organized shipping, receiving, and staging area
- Communicate potential delays or problems to management before they affect the delivery schedule
- Work closely with sales and production to prioritize urgent and upcoming orders
- Assist with loading and unloading trucks when required
- Operate forklifts and material-handling equipment safely

What We're Looking For: We are looking for someone who takes ownership and stays ahead of the schedule, rather than someone who waits to be told what needs to be done.

The right person:

- Is a self-starter and takes initiative
- Is highly organized and detail-oriented
- Understands the importance of deadlines
- Keeps track of upcoming deliveries and plans ahead
- Follows up with people to make sure work gets completed
- Identifies problems before they become last-minute emergencies




- Is comfortable holding people accountable for work that needs to be completed
- Can prioritize multiple projects and deadlines
- Is reliable and accountable
- Communicates clearly with production, sales, drivers, and management
- Takes pride in making sure every order leaves complete and on time
- Can work effectively in a fast-paced environment without constant supervision

Requirements:

- Previous shipping and receiving, warehouse, or related experience
- Door industry experience is strongly preferred
- Experience with millwork, windows, cabinets, lumber, building materials, or similar products is an asset
- Forklift experience and confidence operating equipment safely
- Physically capable of lifting and moving doors and building materials
- Strong English reading, writing, and verbal communication skills
- Ability to read purchase orders, work orders, packing slips, and product labels
- Strong attention to detail and ability to verify orders accurately
- Valid driver's licence

Ideal Candidate: The ideal candidate has previous experience in the door or millwork industry and understands doors, jambs, frames, hardware, and related components.

More importantly, we want someone who can take ownership of the flow of work from production to shipping.

If there are five deliveries scheduled for tomorrow, we expect this person to know what is complete, what is still being worked on, what is missing, and what needs to be prioritized to make sure those deliveries leave on time.

This is a position for someone who likes being organized, staying ahead of deadlines, solving problems, and getting things done.

Pay: $25.00-$28.00 per hour

Perks

- Extended health care

Application question(s):
- How many years of shipping/receiving or warehouse experience do you have?
- Do you have forklift experience? If yes, how many years?
- Are you comfortable reading and verifying orders in English?
- Are you able to lift heavy materials (doors) on a daily basis?
- Do you have any experience in the door industry?

Work Location: In person

📌 Shipping/Receiving Coordinator (Surrey)
🏢 Quantum Door Company
📍 Surrey