The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.This role will primarily support our Project Accountants.JOB DESCRIPTIONAccounts PayableFull cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainageCoordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change OrdersEnsure that invoices are processed in a timely mannerOrganize commission installment invoices for various projects as well as track any outstanding commissions to be paidCoordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquiresMaintain orderly filing system for all invoices paidData EntryCreating purchase orders for various cost commitmentsMatching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place,



enter monthly project invoices in Project Management Software – Trimble Project SightAssist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entryMaintain accurate accounting of costs-to-date in Accounting Software – Sage 100 ContractorReportingAssist in maintaining an updated budget report for multiple projectsAssist in preparation of monthly bank reconciliation as well as other reconciliations as neededAssist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lenderAdministration SupportAdministration of Tarion accountsTracking purchasers' APS's, amendments, deposits and other required documentationMaintain orderly filing system for all purchaser filesCoordinating incoming and outgoing mail as well as courier services when neededGeneral administrative work as may be requested by Senior ManagementSKILLS & QUALIFICATIONSExperience2+ years experience in an accounting department within the construction or real estateExperience with large volumes of Accounts Payable and data entry would be an assetSkillsProfessional attitude with excellent communication and organization skillsGreat attention to detail and self-motivated with ability to work independently while meetingTime managementMultitasking in order to efficiently work on different tasksProficiency in Microsoft Office – Excel, Word, Outlook, etc.Trimble Project Sight and/or Sage 100 Contractor software experience is an asset

📌 Accounting Clerk (Vaughan)
🏢 Pivotal Integrated HR Solutions
📍 Vaughan