Executive Assistant & Operations CoordinatorAt Spaceium, we are building spacecraft systems designed to push the boundaries of what's possible in orbit. As our Executive Assistant & Operations Coordinator, you will keep the company running so our engineers can keep building. You'll own purchasing, run the calendars of our CEO and CTO, and handle the paperwork that comes with building flight hardware at a fast-moving startup. You'll work directly with the founders every day.ResponsibilitiesPlace and track orders for parts, raw materials, tools, and equipment, from catalogue suppliers to specialized aerospace vendorsRequest quotes, compare suppliers, issue purchase orders, and follow up on lead times until parts are in the buildingReceive shipments, check them against orders, and chase down anything late, damaged, or wrongCoordinate international shipping, customs, and brokerage for imported partsLog every purchase and keep our expense and PO records complete, categorized, and matched to receipts and invoicesBuild relationships with our suppliers and find ways to get parts faster and at better pricesExecutive supportManage the CEO's and CTO's calendars, scheduling meetings with investors, customers, partners, and candidates across time zonesProtect focus time, resolve conflicts, and make sure they walk into every meeting preparedBook and organize travel for conferences, customer visits, and mission campaignsSupport hiring logistics, including interview scheduling and a great experience for every candidateTrack action items from meetings and follow up so nothing gets droppedOffice & administrationOwn the office's paperwork (contracts, NDAs, vendor forms, invoices, and filings) and keep it organized, signed, and easy to findKeep the office running: supplies, deliveries, visitors, facilities, and service providersOnboard current hires, handling equipment, accounts, paperwork,



and first-day logisticsWork with our accountant and bookkeeper to keep records clean for month-end and year-endBuild easy systems and checklists that make recurring admin faster every timeBasic QualificationsExperience in an executive assistant, administrative, office management, operations, or purchasing roleExceptional organization: you can juggle many moving pieces and nothing falls through the cracksClear, professional written and verbal communicationComfort with Google Workspace (Gmail, Calendar, Drive) and spreadsheetsDiscretion and sound judgement with confidential informationWhat We're Looking ForWe're building technology that hasn't been done before, and that takes a team that never lets details slip. Experience is helpful, but ownership, reliability, and the ability to learn quickly matter more. If you're the person who naturally ends up organizing everything, you love making things run smoothly, and you want to help build spacecraft, we encourage you to apply, whether you're early in your career or more experienced.Preferred SkillsResourceful problem solver with a scrappy, get-it-done approach under tight timelinesPurchasing or procurement experience at a hardware, manufacturing, engineering, or aerospace companyExperience supporting founders or senior executives at a startupFamiliarity with tools like Notion and Slack, and with business banking and expense platformsExperience with import documentation, customs brokers, and freight forwardersBasic bookkeeping knowledge, or experience working closely with an accountantComfort picking up technical vocabulary. You don't need to be an engineer, but you'll be ordering hardware from engineers' descriptionsEnglish/French bilingualism is an assetAdditional RequirementsExtended hours and weekend work may occasionally be required to support critical project and mission milestones.This role requires a physical presence at the Ottawa facility.Ability to lift and move incoming shipments and supplies.CompensationSalary: $55,000 – $70,000 CAD per yearEquity: 0.05% – 0.4%If you want a front-row seat to building a space company and you're the kind of person who keeps everything on track, we'd love to hear from you.

📌 Executive Assistant & Operations Coordinator (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 Spaceium
📍 Riviere-des-Prairies—Pointe-aux-Trembles