Graphics Coordinator — (Independent Contractor)Scarab Digital | Vancouver-based | Hybrid (Remote Possible)A production-facing coordination role for active film and television work — focused on planning, briefs, client communication, staffing, budget discipline, and quality control across UI/FUI and on-screen graphics builds.The Short VersionYou'll do well here if you:Can take a loose brief and turn it into a clear, actionable planAre comfortable working directly with clients, production, and artistsKnow how to balance creative, budget, and scheduleTake ownership and follow things throughIf that sounds like you, keep reading.The OpportunityWe're looking for a freelance Graphics Coordinator who can bridge between Production and the Design team while keeping the work moving at a high level.This role is less about making the art and more about understanding what the story needs, how to achieve it, turning that into a clear plan, assigning the right people, and ensuring the work lands properly.This is project-based contract work tied to active productions, with the goal of building an ongoing working relationship with the right person. Many of the people we work with stay in rotation across multiple productions because they are reliable, thoughtful, and solid under pressure.What We DoScarab Digital designs and builds on-screen graphics for film and television; everything from phone interfaces, text conversations, social feeds, and laptop systems to broadcast graphics, surveillance visuals, radar systems, and speculative UI/FUI.These graphics are not decorative. They need to read instantly, feel true to the world, and help propel the story forward on screen.What You'll Own End-To-EndRead scripts, make break-downs, identify all on-screen graphic needsTranslate production needs into clear scopes, timelines, staffing plans,



and budgetsBuild strong creative briefs that give designers everything they need to execute properlyAttend internal and client/production calls and turn ambiguous conversations into actionable next stepsCoordinate directly with production, clients, and other departments to gather assets, approvals, and missing informationAssign the right number of artists with the right skill mix as work evolvesTrack budgets, schedules, revision cycles, and risk points across multiple buildsReview work for story alignment, clarity, continuity, and readiness before it goes outSubmit work for clearance and approval, gather feedback, and communicate direction back to designers clearly and constructivelyKeep everything moving on time, on budget, and at a high standard through constant changeSome hands-on design ability is a requirement.You'll Thrive Here IfYou take ownership of outcomes, not just tasksYou can hear/see a messy brief and turn it into a clear planYou protect budget and schedule without flattening the creative (always striving to take creative from good to great!)You communicate with calm, precision, and follow-through especially under pressureYou're comfortable being the connective tissue between production, clients, and designersYou understand the difference between "done" and actually ready, with a clear understanding of how the graphics will play in an on-set environmentYou know how to work with different personalities and get the best out of themThis Role Is Probably NOT A Fit IfYou prefer to be given a fully defined plan rather than creating oneYou avoid direct communication when things are unclearYou're more comfortable with admin than with creative judgmentYou prefer creative work but don't enjoy budgets, staffing,



or timelinesCore Requirements3–7 years of experience in creative production, graphics coordination, motion graphics producing, post-production coordination, or similarExperience working in fast-paced environments with multiple stakeholders and shifting prioritiesStrong understanding of motion graphics/design workflows (briefs, assets, revisions, approvals, delivery)Excellent communication skills; able to translate between production and design clearlyStrong budgeting, scheduling, and resource planning skillsStrong attention to detail and quality control instinctsConfidence running meetings and keeping people aligned without creating noiseExperience with tools like Wrike, Illustrator, Protopie, or similarStrong AssetsFilm or television production experienceExperience with UI, FUI, or on-screen graphicsA design or motion background that helps you understand the work deeplyExperience reviewing work for story clarity and production readinessAbility to step in on a design task when neededHow We Work With ContractorsThis is freelance contract work, not a full-time role.Work is typically remote, with in-studio space for collaboration available.Projects ebb and flow, but this posting is tied to real work and real demand.When someone consistently adds value here, we prioritize working with them again and again. Many of our contractors we have been working with on a variety of projects for years. .Application ProcessWe use a short written screen to understand how you think, plan, and communicate.Selected applicants may be invited to:a CliftonStrengths assessmentan in-person interviewWe keep the process focused and respectful of your time.Final NoteThis role matters because it protects the creative from chaos without slowing the work down.We're looking for someone who can:create clarityearn trustraise the experience level of the entire process for Production and DesignersIf that's how you work, we'd like to hear from you.

📌 Graphics Coordinator — Independent Contractor (Vancouver)
🏢 Scarab Digital
📍 Vancouver