About the Opportunity:Veritas is looking for an exceptional organizer and executor to work directly with the President & CEO and support the broader executive team. This is not a traditional administrative assistant position. The person in this role will become an important part of how the business operates. You will help organize priorities, manage projects, coordinate people, maintain systems and make sure commitments turn into completed work. The right person gets satisfaction from bringing order to complexity. They notice what others miss.They like building systems, keeping people accountable and taking ownership of a project from beginning to end. You will have significant visibility across our businesses and will work closely with senior executives, employees, clients and external partners. For someone who performs exceptionally well, the role can grow substantially. Previous individuals who have excelled in this position have progressed into much broader leadership responsibilities within Veritas.We are not looking for someone who views this position simply as a stepping stone to another profession. We are looking for someone who sees operational excellence, organization and execution as valuable skills and wants to become exceptional at them.About Veritas:Twenty-six years ago, Veritas Investment Research challenged the traditional equity research model. Rather than giving research away to support investment banking relationships, we built an independent research business where clients pay us for our work. Today, Veritas has grown into Canada's largest independent equity research firm. Independence allows us to say things others cannot or will not. Our broader businesses now span investment research, asset management and other initiatives, creating an environment where an exceptional operator can gain exposure to many different parts of a growing entrepreneurial organization.Job Type:Full-time,



with a minimum of 4 days per week in the office.Job Description:Your primary responsibility is to make the Office of the CEO and the executive team operate better.Key Responsibilities:Managing the President & CEO's calendar, priorities, meetings and commitmentsAnticipating scheduling conflicts, required preparation and follow-up rather than simply reacting to requestsHelping manage the CEO's inbox and communications, including drafting or responding to correspondence when appropriateTracking commitments arising from meetings and ensuring that people follow throughCoordinating projects involving multiple members of the organizationCreating systems, checklists and processes that improve how recurring activities are handledPreparing executives for meetings, client interactions, conferences and other commitmentsCoordinating executive travel and logisticsManaging conferences, webinars, client events and internal initiatives from planning through executionSupporting onboarding and offboarding of employeesMaintaining key CRM information, client entitlements and operating recordsResearch report publishing and marketing activities when requiredPreparing and formatting presentations and executive materialsManaging executive expenses and related administrationIdentifying things that are falling through the cracks and taking ownership of getting them resolvedProviding backup support across important operational functions when other team members are unavailableWhat Success Looks Like:The CEO does not have to remember everything because you doMeetings happen with the right people,



information and preparationCommitments are followed up without repeated remindersImportant details rarely fall through the cracksRecurring problems become processesProjects move forward because someone is actively driving themYou anticipate what is required before being askedThe executive team trusts you with increasingly important responsibilitiesYou make the organization more organized simply by being part of itYou are likely to thrive in this role if you:Are exceptionally organizedHave very strong attention to detailTake personal ownership of getting things finishedNaturally create lists, systems, processes and structureEnjoy juggling multiple prioritiesAre comfortable reminding senior people about commitmentsEnjoy solving problems rather than explaining why something cannot be doneAre discreet and understand the responsibility that comes with access to confidential informationCommunicate clearly and professionallyAre technologically comfortable and eager to learn new toolsHave high energy and enjoy a fast-moving entrepreneurial environmentAre adaptable when priorities changeWant increasing responsibility as you demonstrate that you can handle itTake pride in making other people and the organization more effectiveJust as importantly, this role will not suit someone who wants a narrowly defined job, waits to be told what to do, dislikes administrative detail or believes that organizational work is beneath them.Ideally, You Will Have:A university degree or equivalent professional experienceSeveral years of experience in executive support, operations, project coordination, skilled services or another demanding business environmentStrong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPointExperience with CRM systems such as Microsoft Dynamics 365Experience coordinating projects involving multiple people and deadlinesExperience in financial services is helpful but not essential. Intellectual curiosity and the ability to learn quickly are more important.

📌 Manager, Operations & Administration (Toronto)
🏢 Veritas Investment Research
📍 Toronto