All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.

Position details

Permanent / indeterminate, full-time, 30 regular paid hours per week, non-seasonal

Work location: 6205 West Blvd, Vancouver, BC V6M 3X4 (in office)

Start date: As soon as possible

Language of work: English

Benefits: Paid vacation and paid sick leave in accordance with BC Employment Standards

NOC: 12010 — Supervisors, general office and administrative support workers (TEER 2)

Main duties

Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff

Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units

Resolve administrative workflow problems and prepare routine operational reports

Train administrative support staff in job duties,



privacy/confidentiality procedures, and clinic policies

Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed

Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)

Perform administrative support duties alongside the team as required

Requirements

Completion of secondary school required

Completion of college courses related to office/administrative support usually required

2 to less than 3 years of experience supervising office / clerical / administrative support staff required

Experience in a clinic, medical office, or high-volume service environment is an asset

Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset

Strong organizational, scheduling and communication skills

English language proficiency required

All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada.

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📌 Clinic Administrative Support Supervisor (Winnipeg)
🏢 All Brains Clinic
📍 Winnipeg