Work Arrangement: Hybrid Work ArrangementEmployment Type: ContractAbout the TeamThe team works with a leading enterprise collaboration and communications platform, with a strong focus on calling, meetings, and connected devices.The organization supports features related to calls, meetings, and device integration, including connecting and supporting headsets, meeting-room technology, and workplace devices.This role provides administrative and operational support within a highly collaborative, global technology organization.Typical Day in the RoleThe contractor will provide administrative and operational support across the organization. Responsibilities will include a combination of executive support activities, office coordination, hardware management, space management, travel, expenses, and team operations.While the position includes calendar and scheduling responsibilities, calendar management will be a smaller portion of the role. The contractor will not report directly to or exclusively support one specific Executive Assistant.A significant part of the role will focus on space management and hardware/device coordination.Typical activities may include:Supporting executive leadership and business teams with administrative and operational activities.Managing and coordinating meetings and calendars as required.Supporting time management and scheduling activities.Coordinating domestic and international travel arrangements.Supporting visa-related travel coordination.Preparing and processing expense reports.Managing office space, seating, workspace, and related organizational requirements.Coordinating hardware and device requirements for employees and teams.Supporting meeting-room and workplace technology needs.Partnering with Business Administrators, Chiefs of Staff, leadership teams, and cross-functional stakeholders.Coordinating communications and maintaining organizational information.Supporting special projects and business operations.Providing administrative support for team meetings, events, morale activities,



and organizational initiatives.Helping ensure priorities and administrative tasks are completed accurately and on time.Key Projects / Areas of FocusThis role will contribute to:Space and workspace management.Hardware and device management.Administrative and executive support.Travel and visa coordination.Expense management.Meeting and calendar coordination.Team event and meeting logistics.Cross-functional business operations.Organizational and administrative projects supporting a large technology organization.Required Experience1+ year of administrative, customer service, operations, or office support experience.Robust organizational and time-management skills.Ability to manage multiple priorities in a fast-paced environment.Strong written and verbal communication skills.Excellent attention to detail.Ability to handle confidential and sensitive information professionally.Strong collaboration and stakeholder-management skills.Top 3 Must-Have Hard Skills1. Outlook Calendar & Meeting ManagementExperience: 1+ yearExperience using Outlook to coordinate meetings, schedules, invitations, and related administrative activities.2. Productivity and Collaboration ApplicationsExperience: 1+ yearHands-on experience with commonly used workplace productivity tools, including:Teams or similar collaboration platformsWordExcelPowerPointOutlook3. Administrative Support & Organizational CoordinationExperience: 1+ yearExperience supporting scheduling, administrative processes, organizational activities, meetings, logistics, and day-to-day business operations.Preferred / Best-Fit ExperienceThe strongest candidates will have experience with:Enterprise collaboration platforms such as TeamsSpace/workplace managementHardware and device managementAdministrative or executive supportProductivity and collaboration toolsMeeting and scheduling coordinationExpense managementEvent and team logisticsSupporting senior leadership and cross-functional stakeholdersExperience supporting technology organizations or working in a large corporate environment would be beneficial.Best vs. Average CandidateAn average candidate will have general administrative experience and familiarity with workplace productivity tools.The best-fit candidate will demonstrate:Previous experience working with enterprise collaboration tools.Robust hardware/device management experience.Proven administrative and organizational coordination skills.Experience supporting multiple stakeholders rather than exclusively supporting one executive.Strong proficiency across productivity and collaboration applications.Ability to work independently while managing multiple competing priorities.Performance MeasurementContractor performance will be evaluated based on:Timely and accurate completion of assigned tasks.Effective calendar and meeting coordination.Responsiveness to stakeholders and leadership requests.Accuracy and quality of communications and documentation.Effective management of hardware, space, and administrative requests.Ability to meet deadlines and manage competing priorities.Professionalism and reliability.Collaboration with cross-functional stakeholders.Strong attention to detail.Hard Skills Assessment / Interview ProcessThe assessment process is expected to include 1–2 rounds.Candidates may meet with:The hiring sponsorFull-time team membersAn Administrative professionalExpected Assessment Dates: To be determinedWhy Candidates May Be InterestedThis position provides an opportunity to support senior leaders within a large global technology organization while gaining exposure to a highly collaborative business environment.The contractor will have the opportunity to build experience across:Collaboration and workplace technologyExecutive and administrative operationsHardware and device coordinationSpace managementCross-functional business partnershipsEvent and meeting logisticsBusiness management processesThe role is particularly suitable for candidates looking to build broader administrative, organizational, and operational experience beyond traditional calendar-focused executive support.

📌 Administrative Assistant (Vancouver)
🏢 IFG - International Financial Group
📍 Vancouver