Legal Executive Assistant
Downtown Toronto

Our client, a litigation boutique law firm, located in the heart of downtown Toronto seeks an Executive Assistant to support the managing partner of this growing firm.

In this role you will independently manage and organize the daily operations of this lawyer's busy practice.

Duties & Responsibilities:
Manage a high volume of calendar management.
Handle a large amount of incoming calls.
Schedule new client meetings, build relationships, and make sure client requests are taken care of in a timely manner.
Liaise with clients and lawyers to ensure all documentation is completed.
Coordinate document delivery and signature requests.
Track quotes for incoming work.
Monitor several email in-boxes.
Manage, update and organize an excel spreadsheet to record the status and progression of active files.
Ensure all files are organized, up to date and easily available.
Keep all paper filing up to date.
Manage lawyers CPD requirements, annual LSO reporting.
Manage audit inquiry requests.
Some requests for personal tasks may be required.
Produce the highest quality of work.
Handle daily administrative details.




Accountable for all work assigned.

Requirements:
Minimum five (5) years’ previous experience as an executive assistant preferably in a legal or skilled services environment.
Successful completion of a related post-secondary Office Administration, Legal Assistant or University degree.
Handle time pressure situations and stress of multiple demands.
Ability to work in the office five days a week. There is the possibility to work from home one day a week.

Skills:
Microsoft 365 suite of applications
Zoom and Teams
DocuSign
Ability to problem solve
Good judgement and decision making skills
Robust interpersonal skills
Organized, detail oriented and resourceful

If you are interested in being considered for this chance kindly forward your resume. We thank all applicants for their interest however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

Job Types: Full-time, Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: In person

📌 Executive Assistant Toronto
🏢 Linds & Associates
📍 Toronto