Position: Payroll Clerk (Non-Profit)

Location: Toronto (Hybrid 3 days onsite)

Salary: $55,000 - $60,000

Perks: 3 weeks of vacation + 15 PTO days + benefits & pension

Job Posting Type: Permanent / Open Vacancy

Our client, a non‑profit located in the downtown core, is seeking a Payroll Clerk to join their team! Reporting to the Manager, Finance, the Payroll Clerk is responsible for the integrity, accuracy, and timely processing of a semi‑monthly payroll for 200+ employees. This role works closely with Finance and Human Resources to ensure compliance with legislation and internal policies while resolving payroll-related inquiries.

Key Responsibilities:
Process full‑cycle semi‑monthly payroll for salaried, contract, and hourly employees
Maintain payroll records and employee changes (promotions, terminations, salary adjustments, etc.)
Reconcile and remit statutory deductions in accordance with regulatory requirements
Issue Records of Employment (ROEs) and respond to payroll inquiries
Assist in completing year‑end payroll procedures and reporting




Maintain accurate payroll data within the HRIS- Assist in the preparation of payroll reports, analyses, and variance reports
Assist in ensuring accurate labour costing and allocation across cost centres- Maintain payroll systems and support system upgrades as required

Qualifications:
Post‑secondary diploma or degree; PCP certification preferred or equivalent experience
Minimum 1‑2 years’ experience in payroll within a non‑profit or health care setting
Solid knowledge of payroll legislation, employment standards, and CRA regulations
Experience with HRIS/payroll systems (UltiPro considered an asset)
Proficiency in MS Office, particularly Excel
Robust analytical skills and attention to detail
Ability to manage confidential information with discretion
Excellent communication skills and ability to meet tight deadlines

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
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📌 Payroll Clerk Non Profit Toronto
🏢 Quantum Management Services
📍 Toronto