Champagne Centre is seeking an experienced Executive Assistant/Office Manager to provide high-level administrative support to the executives and leadership team while taking ownership of the day-to-day administration and organization of the office.This is a dual-function role combining executive-level administrative support with hands‐on office management. The successful candidate will be equally comfortable managing complex calendars and coordinating executive meetings as they are managing vendors, ordering supplies, processing invoices, organizing office services and ensuring the office operates efficiently and professionally.Champagne Centre is a professional medical centre providing a welcoming, well‐organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands‐on approach to creating value across its portfolio.This role offers the opportunity to work in a skilled, people‐focused environment with responsibility for both executive administration and the day‐to‐day coordination and operation of the Centre and office. The successful candidate will interact with senior leadership, healthcare professionals, tenants, service providers, vendors and other business partners.Why Join Champagne Centre?Join a growing organization supported by an international group with a 50‐year legacy, while working closely with a collaborative and entrepreneurial Canadian team.This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.About the Career OpportunityThe Executive Assistant/Office Manager will provide executive, administrative and office management support across the organization.Executive Assistant and Leadership SupportManage and maintain executive calendars and schedules, including prioritizing competing requirements and resolving scheduling conflictsCoordinate internal and external meetings, appointments, conference calls and other commitmentsPrepare meeting agendas, presentations, briefing materials and supporting documentationCoordinate travel arrangements, accommodations, transportation and reservations as requiredPrepare correspondence, letters, memos, emails and other communicationsManage incoming and outgoing phone and email communicationAnticipate administrative requirements and proactively address scheduling and organizational needsProvide administrative support to the senior leadership team,



as requiredMeeting Management & Follow-ThroughCoordinate leadership meetings, including meeting rooms, technology, refreshments, materials and logisticsAttend meetings as required and prepare accurate meeting minutesDocument decisions, action items, responsibilities and deadlinesCommunicate required follow-up to relevant partiesTrack outstanding action items and deliverables and follow up to support completionMaintain organized records of meeting materials, minutes, decisions and action itemsOffice Management & AdministrationManage the day‐to‐day administration of the office and ensure it operates efficiently and professionallyManage office supplies, equipment, service providers and administrative requirementsOrder, track and maintain office supplies and other office resourcesCoordinate incoming and outgoing mail, courier deliveries and packagesCoordinate office repairs, maintenance and other building or workplace requirementsMaintain office‐related service agreements and supporting documentationIdentify administrative needs and coordinate practical solutionsVendor, Invoice & Business SupportManage relationships and routine administrative communication with office vendors and service providersCoordinate service agreements, invoices, documentation and other administrative requirementsProcess and enter invoices and maintain supporting documentationAssist with cheque preparation and payment administrationTrack service agreements, invoices, expenses and other administrative financial informationMaintain spreadsheets, reports, schedules and administrative recordsProvide information and documentation required by AccountingProvide administrative support to corporate initiatives, projects and other departments as requiredInformation & Records ManagementMaintain organized electronic and physical records and filesOrganize reports, correspondence, agreements, meeting materials and corporate documentationEnsure information is appropriately stored, accessible and distributed in a timely mannerHandle confidential information with discretionWhat You BringPost-secondary education in Business Administration, Office Administration or a related discipline preferred7+ years of experience in an Executive Assistant, Office Manager,



Executive Administrator or similar roleExperience supporting senior executives in a professional business environmentStrong experience managing complex calendars, meetings, correspondence and confidential informationExperience preparing meeting agendas, minutes, action items and follow‐upExperience managing vendors, service providers, invoices, office supplies and administrative processesStrong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPointExceptional organization and attention to detailStrong written and verbal communication skillsAbility to manage competing priorities, changing requirements and multiple administrative responsibilitiesAbility to work independently, exercise discretion and take ownership of responsibilitiesProfessional, approachable and service‐orientedAbility to demonstrate respect for colleagues, service providers and stakeholdersAbility to be transparency, accountable and bring an ownership mindsetAbility to take initiative, follow through on commitments and proactively addresses issuesAbility to demonstrate a commitment to continuous growth, learning and professional developmentStrong communication and relationship-building skills, with the ability to collaborate effectively across internal teams, property management providers and external advisorsIntellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high‐quality workWhy This Opportunity?Competitive compensation and rewards — attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.A role with real responsibility and visibility — provide high‐level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.Make a measurable impact — bring structure, organization and follow‐through to a growing organization, helping keep people, information and priorities moving forward.Grow with a scaling organization — increasing responsibility and career development opportunities as the portfolio and organization continue to expand.Be part of a collaborative culture — where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

📌 Executive Assistant/Office Manager (Toronto)
🏢 BST Canada
📍 Toronto