Heritage Christian Online School (HCOS) is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child's learning journey.The PositionHCOS has an opening for a Registrar's Office Assistant. This is a full time, onsite position, working 40 hours per week. The primary purpose of this position is to work alongside the Registrar, to support new student intake by completing student records and answering front-line phone, Live Chat, and BC Online School (BCOS) cross-enrollment enquiries.Duties and ResponsibilitiesPrepare and send record requests for newly accepted students.Ensure every student has a Personal Education Number (PEN) by applying to the Ministry for existing PENs and new ones as required.Ensure that every student has proper documentation on file and request missing documents.Assist with phone calls, live chats, and intakes as required.Assist with reviewing new student applicationsCommunicate internally with other departments regarding incoming and outgoing students.Assist with other related duties, as assigned by the Registrar.Qualifications and SkillsDemonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs.Willing to learn a large volume of information and be able to provide quick answers by phone, Live Chat and email ("think on your feet")At least two (2)



years' experience in an office environmentMust be comfortable answering the phone via Zoom, often in a busy environmentMust be comfortable responding to Live Chat questionsProficiency in Google Drive, Microsoft Office, Outlook, Acrobat Pro, Zoom, etcExcellent written and oral communication, problem-solving and organizational skills.Attention to detail is an absolute necessityWilling to learn new systems and assist other departments as requiredAbility to prioritize tasks effectively, to work independently as well as a team to achieve objectivesProven ability to handle confidential or sensitive information in a discreet mannerWhat we offer:Competitive Wage: $48,590.67-$51,065.96 depending on certification and experience40 hours per weekBenefits Package:Life Insurance & Dependent Life InsuranceLong Term DisabilityExtended Health and BenefitsHealth Spending AccountEmployee and Family Support ProgramRRSP Match programApplications will be accepted until October 9, 2026Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS exists so that all people can experience abundant life in Christ by reaching, raising up and releasing people who reflect the kingdom of God, through creating communities of belonging and learning

📌 Registrar'S Office Assistant (Kelowna)
🏢 Heritage Christian Online School
📍 Kelowna