ORGANIZATIONAL BACKGROUNDWomen's Shelters Canada (WSC) brings together 16 provincial and territorial shelter organizations and supports more than 620 shelters across the country for women and children fleeing violence. WSC is a unified voice on the issue of violence against women at the national/federal level. Together, we are a national, collaborative voice for systemic change with the goal of ending violence against women and children and gender-based violence. WSC works from an intersectional feminist framework. Shelters support women and children fleeing violence. We support the shelters.You can read more about our vision, mission, and core values on our website .OVERVIEW OF THE ROLEThe Administrative Assistant will aid the Executive Director and Operations team by liaising with members, WSC staff and the public. The role provides direct support to the Executive Director through calendar and meeting coordination, correspondence, travel arrangements, expense processing, preparation of meeting materials, follow-up on action items and other administrative priorities. The position also supports internal communications, office administration, event and meeting logistics, and responds to public and member inquiries to help ensure the efficient operation of the organization. The Administrative Assistant will report to the Operations Manager.WSC practises employment equity and encourages applications from all qualified candidates. In particular, applications are encouraged from racialized people, Indigenous people, disabled people, queer and trans people, and women. If you wish to volunteer this information as part of your application,



we encourage you to do so in your cover letter.If you require any form of accessibility throughout this application, please let us know. We are committed to providing an inclusive workplace that supports the participation of all employees.KEY RESPONSIBILITIESSupporting the Executive Director (55%)Coordinate the Executive Director's calendar, including scheduling appointments and commitmentsMonitor and coordinate correspondence and electronic inquiries directed to the Executive DirectorCoordinate travel arrangements for the Executive Director, including transportation, accommodations, itineraries, meeting schedules, and related reservationsInternal Operations (25%)Type and proofread correspondence, forms and other documentsPerform administrative tasks, including processing expense reimbursementsMonitor and manage WSC's general information email account, responding to inquiries where appropriate and directing messages to the appropriate staff member for follow-upMaintain office supplies and materials, including monitoring inventory,



coordinating orders and ensuring the office is adequately stockedProvide customer service to frontline workers and members of the publicCompile data and statistics to support team projectsSet up and maintain digital filing systemsOther administrative duties as assignedMembership and Meeting Support (20%)Record, prepare and distribute minutes of board and members' meetings, seminars and conferences online and in personSupport online and in-person event logisticsSupport database management and data entry as neededKNOWLEDGE AND EXPERIENCETwo years' (or more) experience in an administrative and/or executive assistant roleExceptional English writing skills, with the ability to communicate in plain languageSelf-starter with an ability to think strategically and problem-solveAbility to prioritize, multi-task and organize work effectively and under pressureExcellent attention to detailAbility to work within a small, vibrant teamKnowledge of the gender-based violence and/or shelter sectorAbility to communicate in FrenchExperience taking meeting minutesUnderstanding of project management principlesExperience with Customer Relationship Manager (CRM) databasesExperience working from an intersectional feminist approachLOCATIONWork is primarily completed through a hybrid work model in Ottawa with staff coming into the office 2-3 days per week.WORKING CONDITIONSThis position involves working at a computer for extended periods of time as well as virtual, phone, and in-person meetings. Some event attendance may be required.COMPENSATION & DURATIONAnnual salary is between $49,902 and $51,663, based on relevant experience. An employee advantages package is included with this position. This is a full-time, one-year contract with the possibility of renewal.

📌 Administrative Assistant (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 Rosepat Opportunity Manager
📍 Riviere-des-Prairies—Pointe-aux-Trembles