Horizon Recruitment is recruiting for a growing boutique accounting, tax and advisory firm in Langley, BC that works with private corporations, business owners, professionals and high-net-worth families across Western Canada. As the firm's tax practice continues to grow, it needs a highly capable Adminitrative Assistant, Tax Practice to help keep client work, deadlines and communication organized and moving forward. This is more than a traditional administrative support position.You will work closely with the firm's partners and tax professionals, coordinating client files, tracking tax projects and deadlines, communicating with clients and the CRA, and making sure important details do not fall through the cracks. The right person will be exceptionally organized, comfortable managing competing priorities and confident communicating with senior professionals and clients.You do not need to be a tax professional, but you will need to become comfortable with tax terminology, processes and deadlines so you can anticipate what the team needs and help keep the practice running smoothly.ResponsibilitiesCoordinate tax engagements and projects from initial request through completion, keeping tasks, deadlines and next steps visibleWork closely with partners and tax professionals to prioritize client work and follow up on outstanding itemsMaintain tax calendars, project trackers and workflow schedules for recurring and one-time client mattersCommunicate with clients to request information, provide status updates,



coordinate signatures and follow up on outstanding documentationLiaise with the Canada Revenue Agency on routine client matters, correspondence, account inquiries and document requestsTrack CRA notices, requests and deadlines and make sure appropriate team members are aware of required actionsMonitor client files and proactively identify missing information, upcoming deadlines or items requiring follow-upCoordinate the preparation, review, signature and submission of tax-related documents and correspondenceMaintain accurate electronic client files, records and supporting documentationPrepare correspondence, reports, spreadsheets, presentations and other materials for partners and the tax teamCoordinate meetings, calls and follow-up items involving clients, partners and external advisorsHelp improve administrative processes, templates, tracking tools and workflows as the tax practice growsSupport billing, engagement administration and other practice management activities as requiredAct as a reliable point of coordination for the tax team, taking ownership of details and helping ensure commitments are completed on timeRequirements5+ years of experience in a senior administrative, project coordination,



professional services or similar roleStrong project coordination skills with demonstrated ability to track multiple files, deadlines and stakeholders at the same timeExceptional organizational skills and attention to detailAdvanced proficiency with Microsoft Office, particularly Outlook, Word and ExcelStrong written and verbal communication skillsConfidence communicating professionally with clients, senior leaders and external organizationsAbility to follow up persistently and professionally to keep work movingStrong judgment and the ability to determine what requires immediate attention and what can be handled independentlyComfortable working with detailed documents, deadlines and process-driven workAbility to learn tax terminology, CRA processes and the workflow of a professional tax practiceHigh level of discretion when working with confidential client, financial and personal informationExperience in an accounting, tax, legal, financial services or other skilled services environment is strongly preferredPrevious experience communicating with the CRA or working with tax-related documentation is an assetExperience with CaseWare, Taxprep, document management systems or similar professional practice software is an assetA proactive approach - someone who looks ahead, follows through and takes ownership rather than waiting to be directedRemunerationBase salary of $70,000-$80,000, depending on experienceExtended health and dental benefitsProfessional development supportPaid time off between Christmas and New Year'sUnderground parkingOnly candidates eligible to work in Canada will be considered

📌 Adminitrative Assistant, Tax Practice (Langley)
🏢 Horizon Recruitment
📍 Langley