Executive + Personal Assistant to the CEOFull Time Management Calgary, AB, CA10 days ago Requisition ID: 1030Salary Range: $75,000.00 To $80,000.00 AnnuallyExecutive + Personal Assistant to the CEOThe OpportunityToonie Tours is building a world class multi city tour operator that is growing fast. We have proven demand, real momentum, and a lot of complexity across cities, seasons, and teams. We are looking for an Executive Assistant who naturally takes ownership, closes loops, and builds systems so the CEO can stay focused on the highest leverage work.You will not only support the CEO. You will also help the leadership team move faster by coordinating priorities, tracking goals, and ensuring commitments do not slip. You will have direct access to the team and visibility into what matters most week to week.This is not a calendar only EA role. You will be trusted with meaningful responsibility across business operations, light office management, and administrative aspects of the CEO's household.Your MissionMake the CEO's world run smoothly by taking control of communication, coordination, follow ups, and the loose ends that create stress and slow execution.If it does not require CEO level decision making, relationships, or leadership, the CEO should not be doing it. Your job is to own it, systematize it, and make it disappear from the CEO's plate.This role blends executive support, team coordination, light office management, and personal logistics because the goal is simple: remove friction wherever it shows up.What You'll OwnCEO Operating System (Business)Calendar management: protect focus time, prep meetings, confirm logistics, reduce unnecessary meetingsInbox and communication triage: draft replies, route requests, track follow ups, and close loopsTask and priority management: capture everything, prioritize, and ensure nothing dropsTravel, events, and offsites: bookings, coordination, checklists,



confirmationsHiring coordination: scheduling interviews, candidate communication, scorecard tracking, references coordination, admin supportDocument organization: role charters, scorecards, SOPs, templates, hiring packs, and internal playbooksSystems and automation support: Google Workspace, RapidLeadsPro (GoHighLevel), and AI toolsTeam Support and Accountability (Company wide)Support key leaders with coordination, scheduling, follow ups, and execution supportMaintain a simple goals and priorities tracker weekly so we stay aligned and nothing quietly diesOwn meeting logistics for leadership rhythms such as weekly priorities, scorecard reviews, hiring debriefsHelp standardize internal communication, templates, and playbooks so everyone operates the same wayOffice Manager Tasks (As Needed)Keep the office running smoothly: supplies, vendors, basic coordination, and cleanliness standardsCoordinate equipment, mail and packages, and simple facilities needsEnsure new hires have what they need on day one: access, tools, checklists, welcome logisticsCEO Household and Personal AdminHousehold logistics: shopping, returns, supplies, and errandsLaundry coordination and routine household organizationGifts, thank yous, and relationship maintenanceVehicle maintenance coordination: service bookings, schedules, registrationsHome maintenance coordination: lawn and snow scheduling, contractors, minor coordinationFamily scheduling and logistics support,



including occasional short windows of child supervision when neededWe Build Playbooks TogetherAt Toonie Tours, everyone contributes to playbooks and training. Part of this role is documenting what works and turning it into checklists, templates, and SOPs so the business improves every week, not just gets busier.Your Scorecard (How We Measure Success)CEO no longer spends time on tasks that are not CEO work95 percent or better on time completion with closed loop follow upStrong sense of urgency and fast response timesConsistent systemization using SOPs, checklists, and templatesMeasurable leverage: hours removed from the CEO's plate each weekWhat Winning Looks Like (30 60 90)In 30 days:inbox triage is clean, calendar is protected, follow ups never drop, and the backlog is organized and shrinkingIn 60 days: business, office, and household logistics are running on rails with repeatable playbooksIn 90 days:the CEO's delegable tasks are consistently off their plate and you are proactively removing bottlenecks without being askedYou'll Thrive Here IfYou are proactive, resourceful, and calm under pressureYou communicate clearly and fast and you close loops without remindersYou are organized to the point people feel calmer around youYou hold high standards and do what you say you will doYou are trustworthy and discreetYou enjoy being the connector across a team and bringing order to busy environmentsYou like tools, automation, and AI workflows and you get excited about making systems betterThis Role Is Not For You IfYou want a narrow calendar only EA jobYou dislike unglamorous tasks and personal logistics supportYou need constant direction to get movingYou only want to support one person and do not want to coordinate across a teamBeing accountable to explicit outcomes makes you uncomfortableApplicants must be legally eligible to work in Canada.

📌 Executive + Personal Assistant To The Ceo (Calgary)
🏢 Vancouver Toonie Tours
📍 Calgary