Salary Range: $80,000.00 To $90,000.00 AnnuallyThis is a full-time permanent hybrid opportunity based out of our North York office (243 Consumers Rd) 4 days a week and 1 day a week will be work from home.Lifemark Health Group (LHG) is a market leader in customized healthcare solutions. With over 20 years of service excellence, LHG is one of the largest, most trusted, and most comprehensive providers in Canada. As a national healthcare company, LHG employs over 5,000 highly trained clinicians, medical experts and team members in almost 400 locations coast-to-coast and continues to grow both organically as well as through acquisitions.We are looking for an experienced Executive Assistant to support four Vice Presidents across our Operations team. This is a busy, hands on role for someone who is exceptionally organized, anticipates what needs to happen next and takes pride in making things run smoothly. You will manage the day to day logistics around our Operations leadership team, including calendars, travel, meetings, events and team activities. The goal is simple: keep our leaders organized, protect their time and make it easier for them to focus on leading the business.What you'll do:Manage calendars and scheduling across four Vice PresidentsCoordinate meetings across a large and geographically dispersed organizationProactively identify and resolve scheduling conflictsCoordinate travel, accommodations and itinerariesComplete expense reports and routine administrative requirementsHelp leaders stay ahead of upcoming meetings, commitments and deadlinesCoordinate recurring Operations leadership meetings,



planning sessions and off sitesOwn the logistics, including rooms, catering, technology, invitations and materialsHelp organize agendas and distribute materials in advanceCoordinate follow ups and action items when requiredHost visiting leaders and teams when they are in the North York officeSupport the Operations team experienceCoordinate team events, recognition activities, celebrations and engagement initiativesHelp organize larger Operations meetings and leadership gatheringsBe a visible and helpful point of contact for the Operations leadership teamWork closely with other Executive Assistants and support teams across LifemarkStep in and solve the everyday logistical issues that inevitably come with supporting a large, busy teamWhat we're looking for:5+ years of experience supporting senior leaders or a busy leadership teamExcellent calendar, scheduling and organizational skillsStrong judgment and the ability to work independentlySomeone who anticipates needs rather than waiting to be askedComfortable supporting several leaders with competing prioritiesHighly responsive,



reliable and detail orientedStrong interpersonal and communication skillsDiscretion and good judgment with confidential informationTech savvy and curious about new tools, with solid proficiency in Outlook, Teams, OneNote and Microsoft OfficeComfortable using AI tools such as ChatGPT to work smarter, improve efficiency and reduce administrative workNaturally looks for better ways to organize information, automate routine work and make the leadership team more efficientComfortable working in a fast-moving environment where priorities can change quicklyYou'll be great in this role if...You like being the person who knows what is happening, what needs to happen next and who needs to be where. You are naturally organized, calm under pressure and comfortable nudging senior people when something needs their attention. Most importantly, you get satisfaction from making a team run better. When you are doing your job well, four busy executives have more time to lead, meetings are organized, travel works, people know where they need to be and the Operations team feels well supported.InclusionWe are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.AccommodationAccommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at Talentatlifemark.Ca

📌 Exa-Executive Assistant, Operations (Ottawa)
🏢 Lifemark
📍 Ottawa