Unifi Aviation Canada is seeking an Administrative Assistant to support our ground handling operation at Toronto Pearson International Airport. This role provides general administrative and operational support to station leadership while coordinating employee injuries, medical leaves, and return-to-work activities in a fast-paced, unionized, and safety-sensitive airport environment.Key ResponsibilitiesTrack and support employee injury and medical leave files, including WSIB (Occupational), STD/LTD (Non-Occupational), and other medical leavesCoordinate and maintain injury, illness, and leave documentation, including medical forms, work restrictions, and accommodation requestsConfirm medical restrictions and assist with modified duty and return-to-work planning in collaboration with Operations, HR, unions, healthcare providers, and benefits administratorsMonitor injury, medical leave, and return-to-work cases to ensure documentation, follow-ups, and reporting timelines are met in accordance with WSIB requirements, collective agreements, benefits providers, and company policiesMaintain accurate, confidential, and up-to-date records related to workplace injuries, accommodations, modified duties, attendance, and employee absencesPrepare injury, attendance, and leave-related reports to support operational planning, audits, and management reviewIdentify recurring injury, attendance, or return-to-work trends and elevate concerns to station leadership or Human Resources as appropriateAct as a liaison between employees, healthcare providers, unions, benefits administrators, and internal stakeholders to support safe, timely,



and compliant return-to-work outcomes in a safety-sensitive environmentExercise sound judgment and discretion when handling sensitive medical and employee informationProvide general administrative support to station leadership and ground handling operations, including maintaining personnel files, coordinating airport badges and uniforms, supporting onboarding and recruitment activities, and assisting with payroll, scheduling, shift bids, and vacation tracking using Kronos and UKGCompile reports, prepare administrative documentation, draft internal communications, and ensure workplace postings and corporate communications are currentSchedule meetings, prepare agendas, take minutes, and perform other administrative duties as assignedQualificationsMinimum 3 years of administrative or office experience, preferably in an operational or unionized environmentProficiency with Microsoft Office (Excel, Word, PowerPoint)Experience with WSIB reporting or trackingExperience supporting employee injuries, medical leaves, or return-to-work processes in an operational or safety-sensitive environmentExperience working in a unionized workplace and applying collective agreement provisions related to attendance, injuries, and modified duties is an assetExperience in aviation, transportation, logistics, or industrial operations is considered an assetSkills & AbilitiesAbility to handle a high volume of emails, documentation,



and competing prioritiesStrong organizational skills and attention to detailAbility to work independently with minimal supervision while managing multiple time-sensitive prioritiesAbility to interpret and apply company policies, benefit plans, and collective agreements related to attendance, injuries, and return-to-work processesStrong communication skills when working with employees, leadership, unions, and external stakeholdersProfessional, discreet, and confident when handling sensitive employee informationComfortable working in a fast-paced, safety-critical airport environmentWhy Join Unifi Aviation Canada?Unifi is a destination for more than 40,000 aviation professionals who are building meaningful careers. From contributing to important projects from day one to working alongside passionate teams, Unifi offers the opportunity to be part of a fast-growing organization in the aviation industry.Following our successful launch in Calgary, Unifi's growth plans across Canada are significant and nationwide. We are committed to supporting our employees' development and creating opportunities to grow within the organization.We show our appreciation by offering:Starting wage of $27.55 per hourTravel privilegesComprehensive health benefitsFlexible schedulesResources to support your personal and professional goalsThis role supports safety-sensitive airport operations and plays a key part in employee injury and return-to-work coordination, offering stability, responsibility, and long-term growth within the aviation industry.Unifi Aviation Canada, Inc. As an equal-chance employer, we welcome and encourage applications from all qualified individuals. We are committed to creating a diverse, inclusive, and accessible work environment.

📌 Administrative Assistant - Yyz (Toronto)
🏢 Unifi Aviation
📍 Toronto