Operations Assistant to the Physician Coordinator

Yes, Assistant to the Physician Coordinator. Fans of The Office will understand.

We’re looking for an organized, detail-oriented person to support physician onboarding, medical-record transitions, and practice closures.

The Physician Coordinator leads meetings and works directly with physicians. You’ll work behind the scenes to make sure everything discussed actually gets done.

What You’ll Do

- Prepare documents and notes for onboarding meetings.
- Review onboarding forms for missing information.
- Organize timelines, deadlines, and next steps.
- Schedule patient notifications and record pickups.
- Coordinate digitization projects.
- Communicate with clinics to collect information and confirm arrangements.
- Keep tasks and physician files updated.
- Follow up on missing documents, information, and approvals.

You’ll receive training on our processes, systems, and Rosenbridge platform. As you gain experience, you’ll take greater ownership of physician files and daily operations.

Schedule and Work-Life Balance

We value work-life balance. The current schedule is 9:00 a.m. to 5:00 p.m., Monday to Friday.

In 2027, we plan to transition to a four-day workweek. Employees will continue working the same number of hours each week, but across four days—giving everyone a three-day weekend.

What We’re Looking For

Someone who is:

- Extremely organized and detail-oriented.




- Comfortable managing multiple deadlines.
- Confident communicating with clinics and physician offices.
- Comfortable learning recent software.
- Proactive about following up.
- Able to notice when something doesn’t look right.
- Willing to research before immediately asking for help.
- Able to work independently and as part of a small team.
- Someone who enjoys checking things off a list.

Experience in healthcare, medical administration, logistics, project coordination, or medical records is an asset, but your ability to learn and take ownership is more important.

Success means being able to answer:

- What needs to happen?
- When does it need to happen?
- Who is responsible?
- Has it been completed?

If you can keep everything organized and help the team stay one step ahead, you may be our next Assistant to the Physician Coordinator.

Pay: $20.00-$23.00 per hour

Expected hours: 40.0 per week

Application question(s):

- What is your average typing speed when taking live notes?
- You need to find a patient’s name in a 100-page document. What is the quickest way to locate it?
- Approximately how many minutes would your one-way commute be to the Lower Mary Hill neighbourhood in Port Coquitlam? Please provide your answer in minutes. You may use Meridian RV Centre as a nearby landmark.
- Tell us about a task software you've used to stay organized?

Work Location: In person

📌 Operations Assistant (Port Coquitlam)
🏢 MedScan Solutions
📍 Port Coquitlam