Accounts Receivable Coordinator

Location: Acton, ON
Company: Wheelking Transhaul Inc.
Employment Type: Full-Time

About Wheelking Transhaul Inc.

Wheelking Transhaul Inc. is a leading transportation and logistics company committed to delivering reliable freight solutions across North America. We are seeking a detail-oriented and highly organized Accounts Receivable Coordinator with proven experience in the transportation and logistics industry to join our growing team in Acton, Ontario.

The ideal candidate will possess strong knowledge of accounts receivable processes, customer invoicing, collections, aging reports, freight billing, payment reconciliations, and dispute resolution. Experience working with transportation invoices, customer portals, freight documentation, and logistics accounting procedures is mandatory.

Key ResponsibilitiesAccounts Receivable Management

- Manage the complete Accounts Receivable cycle for transportation and logistics customers.
- Generate, verify, and process customer invoices accurately and in a timely manner.
- Ensure all freight charges, accessorial fees, fuel surcharges, and customer-specific billing requirements are captured correctly.
- Maintain accurate records of customer accounts and payment transactions.

Invoicing & Billing

- Prepare and submit customer invoices based on shipment documentation, PODs (Proof of Delivery), rate confirmations, and contractual agreements.
- Review billing discrepancies and resolve invoice-related issues with customers and internal departments.
- Ensure all invoices are submitted through customer portals and transportation management systems as required.
- Monitor billing accuracy to minimize disputes and payment delays.

Collections & Customer Follow-Up

- Monitor outstanding receivables and conduct proactive collection activities.




- Follow up with customers regarding overdue invoices and payment commitments.
- Maintain professional relationships with customers while ensuring timely payment collection.
- Escalate delinquent accounts to management when necessary.

Aging Account Management

- Review and maintain aging reports on a regular basis.
- Analyze overdue accounts and implement collection strategies to reduce outstanding balances.
- Track customer payment trends and identify potential collection risks.
- Prepare aging reports and collection summaries for management review.

Payment Processing & Reconciliation

- Record customer payments, wire transfers, EFTs, and cheques.
- Reconcile customer accounts and investigate payment discrepancies.
- Maintain accurate records of deductions, credits, and adjustments.
- Support month-end and year-end closing activities related to Accounts Receivable.

Vendor & Customer Communication

- Coordinate with customers, brokers, and internal departments to resolve billing disputes.
- Communicate with vendors and customers regarding invoice discrepancies and payment issues.
- Work closely with Dispatch, Customer Service, Operations, and Accounting teams to ensure billing accuracy.

Reporting & Compliance

- Prepare regular AR reports, collection status updates, and cash flow summaries.
- Ensure compliance with company policies, accounting standards, and customer billing requirements.
- Assist in audits and financial reporting activities as needed.

Qualifications & RequirementsMandatory Requirements





- Minimum 2-5 years of Accounts Receivable experience within the Transportation and Logistics industry.
- Strong understanding of freight billing, trucking invoices, transportation documentation, and customer billing processes.
- Experience managing aging accounts, collections, invoicing, and payment reconciliations.
- Proven ability to follow up effectively with customers to secure timely payments.

Preferred Qualifications

- Diploma or Degree in Accounting, Finance, Business Administration, or related field.
- Experience with transportation management systems (TMS), accounting software, and ERP systems.
- Knowledge of North American transportation and logistics operations.
- Experience with customer billing portals and EDI processes is considered an asset.

Required Skills

- Strong Accounts Receivable and Collections expertise.
- Excellent invoicing and billing experience.
- Advanced knowledge of aging reports and account reconciliations.
- Strong analytical and problem-solving skills.
- Excellent communication and customer relationship management abilities.
- High attention to detail and organizational skills.
- Ability to manage multiple accounts and deadlines simultaneously.
- Strong proficiency in Microsoft Excel, Outlook, and accounting software.
- Ability to work independently and collaboratively in a fast-paced transportation environment.

What We Offer

- Competitive salary based on experience.
- Comprehensive benefits package.
- Career growth and development opportunities.
- Supportive and collaborative work environment.
- Prospect to work with a growing transportation and logistics organization.

Pay: $21.00-$23.00 per hour

Expected hours: 40.0 per week

Benefits:

- On-site parking
- Paid time off

Work Location: In person

📌 Accounts Receivable Coordinator (Transportation and Logistic industry exp is must) (Canada)
🏢 Wheel King Transhaul
📍 Canada