Job Summary

We are seeking a dedicated, organized, and professional dayhome agency consultant/coordinator with a valid Early Childhood Educator (ECE) Level 3 certification.

This position supports the daily administration and coordination of our Family Day Home Agency, including educator communication, documentation, onboarding, compliance monitoring, scheduling, and general office operations. The successful candidate may also assist with Family Day Home visits and provide ongoing support to educators as needed.

The ideal candidate will have experience in early childhood education, strong administrative and communication skills, excellent attention to detail, and the ability to work independently while managing multiple responsibilities.

Responsibilities

- Provide day-to-day administrative and coordination support for Family Day Home Agency operations
- Communicate regularly and professionally with Family Day Home Educators, parents, and agency team members
- Maintain accurate educator, child, attendance, and agency records
- Assist with onboarding and orientation of new Family Day Home Educators
- Assist with reviewing educator documentation and maintaining required compliance records
- Support educators in understanding agency policies, procedures, documentation requirements, and programming expectations
- Assist with scheduling, parent inquiries, child placements, and dayhome referrals as required
- Prepare reports, forms, correspondence, and other agency documentation
- Perform general administrative duties including filing, data entry, record management, and follow-up
- Assist with regular Family Day Home monitoring and support visits when required
- Document concerns, incidents, follow-up actions, and other relevant information accurately and professionally
- Assist with Procare administration and other childcare management systems
- Support agency meetings, training sessions, professional development activities, and educator events
- Work collaboratively with the agency team to maintain a professional, supportive, and well-organized environment





Requirements

- Valid Alberta ECE Level 3 certification is required
- Previous experience working in childcare, early learning, Family Day Homes, daycare, preschool, or a related environment
- Robust administrative, organizational, and time-management skills
- Excellent attention to detail and ability to maintain accurate documentation
- Strong verbal and written communication skills
- Ability to communicate professionally and respectfully with educators, families, and team members
- Good understanding of early childhood development and developmentally appropriate practices
- Ability to work independently and manage multiple priorities
- Comfortable using computers, email, Microsoft Office, electronic records, and online management systems
- Ability to maintain confidentiality and handle sensitive information professionally
- Ability to travel within Calgary for Family Day Home visits when required

Additional Assets

- Previous experience with a licensed Family Day Home Agency
- Knowledge of Alberta Family Day Home Standards and childcare regulations
- Experience with licensing, compliance monitoring, or Family Day Home visits
- Experience with Procare or similar childcare management software
- Experience supporting children and families with diverse needs
- Additional languages are considered an asset

This position is ideal for an ECE professional who is interested in expanding beyond a traditional classroom role into childcare administration, agency coordination, educator support, and Family Day Home monitoring.

The successful candidate will have the opportunity to develop their knowledge and experience within the Family Day Home Agency system while contributing to quality childcare services for educators, children, and families.

Pay: $22.00-$28.00 per hour

Expected hours: 10.0 – 40.0 per week

Benefits:

- Casual dress
- Flexible schedule
- Work from home

Licence/Certification:

- Alberta Early Childhood Educator (ECE) Level 3 Certification (required)
- Alberta Class 5 Driver’s Licence? (required)
- reliable access to a vehicle? (required)

Work Location: In person

📌 Family Day Home Agency Consultant / Coordinator(ECE Level 3) (Calgary)
🏢 Family Day Home Agency
📍 Calgary