Wilkens Health and Safety Solutions (WHSS) is seeking a recent team member to join our office of health and safety and human resources consultants and support staff. This six month contract position is open due to a staff leave of absence. The ideal candidate for this role is a self-starter who is seeking a career in administration with a focus on health and safety and human resources.

As the Administrative Assistant you will support the Principal Consultant, Health and Safety Excellence Specialist , Trainers and Senior Program assistant deliver high quality injury prevention, human resources consulting to WHSS clients. The incumbent for this intermediate-level position will require strong administrative skills and word processing skills. You will be responsible for completing administrative tasks to assist in keeping the office running smoothly, including:

- Support Principal Consultant with delivering injury prevention and human resources programming, including support for the Health and Safety Excellence program;
- Liaise with clients to ensure quality service is provided;
- Word processing of various client manuals;
- Providing administrative and office support; and
- Review and update training manuals.

In addition, this position requires the incumbent to provide support to the Owner/Principal Consultant to maintain the local multi-sector Health and Safety Excellence program.

Roles and Responsibilities:

- Support the Owner/ Principal with delivering injury prevention and human resources consulting services.
- Liaise with clients to ensure quality service is provided.
- Perform day-to-day administrative tasks.
- Word processing and editing;
- Update policy and procedure manuals.

Required Skills:





- Effective time-management.
- Excellent written and verbal communication skills.
- Excellent editing skills.
- Ability to work independently with minimal supervision.
- Willingness to join a diverse team and support all team members’ various needs.
- General office administration tasks.
- Update client policy manuals.
- Well-rounded computer/technical skills.
- Proficiency with Microsoft Word, PowerPoint and Excel.
- Ability to support a team of consultants and trainers as needed.
- Working knowledge of the current provincial legislation is considered an asset (i.e.: Occupational Health and Safety, Employment Standards, Workplace Safety and Insurance Act).
- All applicants must have a valid driver’s license and must have their own vehicle, as some local travel is required.

Experience: Minimum 2 – 5 years’ experience in an administrative role

Education: Postsecondary education in Office Administration and/or Human Resources

Job Type: Six month contract – hours per week are negotiable but a minimum of 30 hours per week are required.

WHSS thanks all applicants for their interest, however only those applicants whose skills and experience meet the requirements above, will be contacted for an interview opportunity.

Job Types: Part-time, Temporary, Contract
Contract length: 6 months

Pay: $27.00-$29.00 per hour

Expected hours: 30.0 per week

Benefits:

- On-site parking

Ability to commute/relocate:

- Kingston, ON: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (preferred)

Experience:

- Word processing: 2 years (required)
- Customer service: 2 years (preferred)
- administrative assistant: 2 years (required)

Work Location: In person

📌 Adminstrative Assistant (Kingston)
🏢 Wilkens Health and Safety Solutions
📍 Kingston