About Maynard Group HR

Maynard Group HR is a growing human resources consulting firm supporting organizations across the public, health care, non-profit, Indigenous and private sectors.

Our work includes human resources consulting, organizational and leadership development, labour relations, conflict resolution, facilitation and workplace investigations. We believe in practical solutions, strong relationships and helping organizations build healthy, sustainable workplaces.

As our practice continues to grow, we're looking for an organized, resourceful and tech-savvy Administrative Coordinator who can help us work smarter and deliver an exceptional experience for our clients.

The Chance

This isn't a traditional administrative position.

We're looking for someone who enjoys building systems, improving processes and using technology to make work easier. You'll work closely with our Managing Director and Senior HR Consultants, helping coordinate the day-to-day business while improving the systems and workflows behind our consulting practice.

A significant part of the role will involve Monday.com, Microsoft 365 and workflow automation, so we're looking for someone who is genuinely comfortable with technology and enjoys figuring out better ways of doing things.

The position is casual and part time, averaging approximately 10–15 hours per week, with hours varying based on business and client needs.

What You'll Do

Systems, Technology & Process Improvement

- Build, manage and maintain Monday.com boards, forms, dashboards, reports and automations.
- Develop and improve workflows supporting project delivery, scheduling, client onboarding, invoicing and administration.
- Identify opportunities to eliminate repetitive manual work through automation and better processes.
- Support integrations between Monday.com, Microsoft 365, CRM platforms and other business tools.
- Document processes and develop practical standard operating procedures.
- Recommend tools and improvements that make the business more efficient and scalable.

Consultant & Business Support

- Maintain project trackers, task lists,



templates and consultant-facing tools.
- Format and organize proposals, presentations, participant materials and other professional documents.
- Make routine updates to our Squarespace website and online content.
- Coordinate scheduling, calendars and meeting logistics.
- Assist with follow-up communications and action tracking.
- Support proposal administration, invoicing and other business administration.
- Assist with special projects and continuous-improvement initiatives.

Client Experience

- Provide professional and responsive support to clients and stakeholders.
- Help coordinate client onboarding, meetings and project transitions.
- Maintain accurate client and engagement information.
- Support workshops, focus groups and client meetings when required, including taking clear and accurate notes.
- Anticipate administrative needs and help ensure clients experience responsive, organized and professional service.

What You Bring

Required

- At least three years of experience in administration, project coordination, HR coordination, office management, executive support or a related role.
- Experience working in HR, consulting, professional services, organizational development, health care, the public sector or a non-profit environment.
- Demonstrated experience with Monday.com or a comparable workflow/project-management platform.
- Experience creating or maintaining workflows and business-process automations.
- Strong Microsoft 365 skills, including Outlook, Teams, Word, Excel, SharePoint and OneDrive.
- Excellent organizational and time-management skills.
- Strong written and verbal communication.
- Ability to work independently,



manage competing priorities and follow through on commitments.
- A high degree of professionalism and discretion when handling confidential information.

Nice to Have

- Education in Human Resources, Business Administration, Office Administration or a related field.
- Experience supporting HR consulting, employee engagement, leadership development, labour relations or workplace investigations.
- Experience with Microsoft Bookings, Power Automate, SharePoint, CRM platforms or similar business systems.
- Experience with Squarespace.
- Experience developing templates, operational guides, procedures or administrative playbooks.

Who Will Thrive in This Role

You'll likely enjoy this position if you're someone who sees an inefficient process and immediately starts thinking about how to improve it.

You're organized and detail-oriented, but you're also comfortable figuring things out independently. You enjoy technology, learn new systems quickly and aren't intimidated by automation. You can move between behind-the-scenes systems work and professional client interaction, and you understand the importance of discretion when working around sensitive HR matters.

Most importantly, you enjoy helping a small, growing professional practice become more organized, efficient and scalable.

Position Details

Job Type: Casual, Part-time
Hours: Approximately 10–15 hours per week, varying based on business needs
Compensation: $29.00–$34.00 per hour
Location: Remote/Hybrid – Greater Vancouver Area

Maynard Group HR is committed to creating a skilled, collaborative and respectful workplace. We welcome applications from qualified candidates who bring diverse experiences and perspectives to our team.

Pay: $29.00-$34.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

- Flexible schedule

Experience:

- Monday.com or Similar Platform: 1 year (preferred)
- HR, Consulting, or Professional Services: 1 year (preferred)
- Administrative or Executive Support: 3 years (required)

Work Location: Hybrid remote in Vancouver, BC V6H 3W9

📌 Administrative Coordinator (Canada)
🏢 Maynard Group HR
📍 Canada