Responsibilities:

- Be at the reception desk and welcome employees and visitors.
- Prepare, enter, review, and proofread correspondence, invoices, presentations, brochures, publications, reports, and other related documents from dictated or handwritten notes
- Open and distribute incoming mail (postal and electronic) and other documents; coordinate the flow of information internally and with other departments and organizations
- Schedule and confirm employer’s appointments and meetings
- Order office supplies and manage inventory
- Respond to inquiries received by phone and email; relay phone calls and messages
- Establish and maintain manual and computerized filing systems for information records
- Develop and implement office procedures
- Greet visitors, determine the purpose of their visit, and direct them to the employer or appropriate person
- Record and prepare meeting minutes
- Arrange travel and make necessary reservations
- Compile data, statistics,



and other information as needed to support research activities
- Supervise and train office staff, as required, regarding work methods and the use of common software
- Organize internal events or tenant kiosks as needed

Qualifications and Skills:

- College diploma in Office Administration, Secretarial Studies, or Accounting
- Minimum of 2 years of experience in a similar role
- Strong knowledge of the Microsoft Office Suite
- Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail
- Excellent verbal and written communication skills
- Solid organizational and time management skills, with the ability to effectively manage multiple tasks simultaneously
- Flexible, quick learner, and customer service-oriented
- Team player with strong collaboration skills

📌 Canderel - Administrative Assistant (Montreal)
🏢 Clear Destination
📍 Montreal