We are entering an exciting period of renewal through the implementation of a comprehensive Master Plan and significant capital investment program . This multi-year initiative will enhance member experiences, modernize Club facilities, and help shape the future of the Club for generations to come.

Therefore, we are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning, design, construction, and facility improvement projects. This is an excellent opportunity for an early-career project professional who is looking to gain hands-on experience working alongside architects, engineers, contractors, consultants, and senior leadership while contributing to meaningful projects that impact thousands of members.

Key Responsibilities Project Coordination & Administration

Support the Director of Facilities in coordinating Master Plan initiatives and capital projects from planning through project close-out

Assist in the development and maintenance of project schedules, action item logs, decision logs, and project status reports

Organize project meetings, prepare agendas, record meeting minutes, and track follow-up actions

Coordinate project logistics, site visits, stakeholder meetings, and consultant presentations

Maintain continuity of project documentation and communication during the Director of Facilities' absence and escalates urgent matters in accordance with established Club procedures

Support special projects, seasonal initiatives, and departmental priorities as assigned

Document Control & Reporting

Maintain accurate, organized, and up-to-date project documentation, including contracts, correspondence, drawings, specifications, and meeting minutes

Assist in coordinating construction administration activites, including RFIs, submittals, and project documentation

Coordinate the distribution and collection of project documents between consultants, contractors,



vendors, and Club stakeholders

Prepare project summaries, dashboards, reports, and presentations for management, committees, and the Board as required

Ensure all project files are maintained in accordance with Club policies and established document management procedures

Procurement & Vendor Coordination

Obtain and evaluate quotations for project-related goods and services

Coordinate procurement activities, including purchase requests, vendor communications, and contract documentation

Assist in tracking project budgets, commitments, invoices, change orders, and forecast expenditures

Liaise with consultants, contractors, suppliers, and service providers to monitor deliverables and timelines

Support tendering, request for proposal (RFP), and contractor selection processes as required

Construction & Site Coordination

Conduct regular site visits to observe project progress and document field conditions

Assist in identifying and documenting project issues, conflicts, omissions, or coordination concerns and communicate them to the appropriate project team members

Monitor contractor compliance with Club standards, approved project requirements, safety expectations, and operational constraints

Support efforts to minimize disruption to Club operations, programs, events, and member activities during construction work

Coordinate and maintain photographic records of project progress

Project Close-Out

Coordinate the collection and organization of project close-out documentation, including warranties, operating manuals, as-built drawings, maintenance information,



and training records

Verify that required project documentation has been received and properly filed prior to project completion

Assist with deficiency tracking and completion activities

Support project turnover to Club operating departments

Operational & Stakeholder Support

Serve as a liaison between Club departments, consultants, contractors, vendors, and other project stakeholders

Assist in preparing member notices, project communications, presentations, and informational materials

Support health and safety, compliance, and operational improvement initiatives within the Facilities Department

Maintain confidentiality when handling contractual, financial, governance, and project-related information

Contribute to continuous improvement initiatives and maintain current knowledge of industry best practices, project management principles, and relevant technologies

Job Requirement

Diploma or degree in Project Management, Construction Management, Engineering Technology, Architectural Technology, or a related discipline

1-2 years of experience supporting capital projects, construction projects, or project coordination activities

Experience working with consultants, contractors, and vendors is considered an asset.

Experience within a private club, hospitality, recreation, institutional, or member-focused setting is considered an asset

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Ability to manage multiple priorities and deadlines simultaneously

High attention to detail and accuracy

Strong analytical and problem-solving skills

Ability to work independently while contributing effectively to a team environment

Professionalism, discretion, and sound judgment

Commitment to high-quality member service and stakeholder relationships

Remarks: possibility to extend after 6 months' contract expiry

📌 Coordinator - Master Plan & Capital Projects (6 months contract) (Winnipeg)
🏢 Clear Destination
📍 Winnipeg