CompanyDescription

BasedinHalifax,NovaScotia,MarinusServicesULCnavigatesthecomplexitiesofglobaltradewithprecision,providinghigh-qualitytechnicalandoperationalsupportservicestomarineterminalsacrossNorthAmerica.

MarinusServicesisseekingahighlyorganized,dependable,andconfidentLabourDispatchCoordinatortoprovideoperationalsupportformarineterminallabourdispatchactivities.Thisroleisresponsibleforcoordinatinglabourscheduling,maintainingdispatchandpayrollrecords,supportingcompliancewithCollectiveBargainingAgreements,andensuringaccurateworkforcedocumentationinafast-paced,24/7operationalenvironment.

Thesuccessfulcandidatewillbesomeonewhoissystematic,organized,calmunderpressure,andcomfortablemanagingfrequentchangesandtime-sensitiverequests.Theywillberesponsibleforensuringthatdailylabourrequirementsareclearlyunderstood,properlyscheduled,communicated,andexecuted.

WhatYou’llDo

- Coordinatedailylabourschedulingandworkforceassignmentsinsupportofa24/7marineterminaloperation.
- Prepareandmaintaingangorders,dispatchrecords,labourreports,andotherworkforcedocumentation.
- Reviewandverifyemployeetimekeepingandpayrollinformationforaccuracy.
- Monitorchangingoperationalrequirementsandrespondtoschedulingadjustments,cancellations,andshort-noticerequests.
- SupportcompliancewithCollectiveBargainingAgreements,establisheddispatchprocedures,andoperationalrequirements.
- Communicateclearlywithterminaloperationsteams,labourrepresentatives,employees,payroll,andinternalstakeholderstoensurerequirementsareunderstoodandexecutedaccurately.
- Askquestions,clarifyrequirements,andconfirmexpectationswheninformationisincomplete,unclear,orsubjecttochange.
- Developandmaintainorganizedprocessesformanagingschedulinginformation,changes,requests,andfollow-upactions.
- Buildandmaintainpositiveworkingrelationshipswithclients,terminalpersonnel,unionrepresentatives,andinternalteams.
- Maintainaprofessionalandsolutions-focusedapproachwhenmanagingcompetingpriorities,changingrequirements,andchallengingortime-sensitivesituations.
- Workindependentlywhilemaintainingconsistentcommunicationwiththebroaderoperationsteam.




- Identifypotentialschedulingorworkforceissuesandescalatemattersappropriatelywhenrequired.

WhatWe’reLookingFor

Wearelookingforanindividualwhoishighlyorganized,process-oriented,confident,andcomfortableworkingina fast-changingoperationalenvironment.Theidealcandidatewillbringacombinationofworkforcecoordinationexperience,strongcommunicationskills,soundjudgment,andtheabilitytomaintainstructureandaccuracyunderpressure.

The successful candidate will require the proper travel documents and ability to travel to the United States within a month from start.

KeyQualificationsandAttributes

- Experienceinworkforcemanagement,labourscheduling,dispatch,logistics,operationscoordination,customerservice,orasimilarenvironment.
- Experienceworkinginaunionizedenvironmentispreferredandconsideredastrongasset.
- Strongorganizationalskillsandasystematicapproachtomanagingschedules,records,requests,andfollow-upactivities.
- Demonstratedabilitytomanagemultiplepriorities,changingrequirements,andshortturnaroundtimeswhilemaintainingaccuracy.
- Transparent,professional,andconfidentcommunicationskills,bothverbalandwritten.
- Abilitytoaskappropriatequestions,clarifyrequirements,andconfirmunderstandingbeforetakingaction.
- Stronginterpersonalandrelationship-buildingskills,withtheabilitytodeveloppositiveandprofessionalworkingrelationshipswithclients,terminaloperationsteams,unionrepresentatives,andinternalstakeholders.
- Calm,composed,andprofessionalapproachwhendealingwithpressure,competingpriorities,challengingconversations,orunexpectedchanges.
- Abilitytoworkindependently,takeownershipofresponsibilities,andfollowestablishedprocesseswithminimalsupervision.
- Strongattentiontodetailandacommitmenttoaccurateandconsistentexecution.




- Demonstratedabilitytoadaptquicklytoredesigns,schedulingchanges,operationaladjustments,andevolvingclientrequirements.
- Strongproblem-solvinganddecision-makingskills,withtheabilitytoidentifyissuesanddeterminitwhenclarificationorescalationisrequired.
- ProficiencywithMicrosoftExcel,Outlook,andTeams.
- AbilitytotraveltotheUnitedStateswithinonemonthofstartingfortrainingandonboarding.
- DiplomaorcertificateinBusinessAdministration,Logistics,SupplyChain,HumanResources,orarelateddisciplineisanasset.
- Equivalenteducationandrelevantexperiencewillbeconsidered.

WhatSuccessLooksLikeinThisRole

Successinthisrolerequiresmorethansimplyfillingschedules.TheLabourDispatchCoordinatorisresponsibleforensuringthattherightinformation,people,processes,anddocumentationcometogetheraccuratelyandontime.

Thesuccessfulcandidatewill

- Maintainanorganizedandconsistentapproachtolabourschedulinganddispatch.
- Executedailylabourrequirementsaccuratelyandwithinrequiredtimelines.
- Recognizeandaddressdiscrepanciesbeforetheybecomeoperationalorcomplianceissues.
- Maintainaccuraterecordsanddocumentation.
- Understandandappropriatelyapplycontractualandproceduralrequirements.
- Communicateclearlywhenrequirementschangeorclarificationisneeded.
- Buildstrongworkingrelationshipswithclients,operationsteams,unionrepresentatives,andinternalstakeholders.
- Remaincomposedandsolutions-focusedwhendealingwithurgentrequestsorcompetingpriorities.
- Takeownershipofassignedresponsibilitiesandfollowmattersthroughtocompletion.
- Contributetoareliable,consistent,andprofessionallabourdispatchprocess.

WhyJoinUs?

- Rotating4DaysOn/3DaysOffscheduleofferingexcellentwork-lifebalance.
- Opportunitytosupportadynamic24/7marineterminaloperation.
- Workinarolewhereorganization,communication,andproblem-solvingdirectlycontributetooperationalsuccess.
- Collaborativeandprofessionalteamenvironmentwithopportunitiestocontributetooperationalexcellence.
- Comprehensivebenefitspackage,includingaDeferredProfitSharingPlan(DPSP),GroupRRSP,andvacationbenefits.

Wethankallapplicantsfortheirinterest;qualifiedapplicantswillbecontactedwiththenextsteps.

📌 Labour Dispatch Coordinator Marinus Services ULC (Halifax Regional Municipality)
🏢 Marinus Services
📍 Halifax Regional Municipality