Job Summary

We will be accepting resumes for the office assistant position until October 13th, 2026. At that time all resumes will be reviewed, and qualified applicants will be contacted for an interview.

Part-Time Office Assistant (Mon/Wed/Fri) with Full time Vacation Coverage

- Work Monday, Wednesday and Friday from 9:00am to 5:00pm. Be available to transition to full-time (Monday through Friday) to cover the Office manager's planned time off (up to 5 weeks per year) and sick time.
- Be available to work one Saturday per year for our AGM

We are seeking a dynamic and organized Office Assistant to join our team! You will be part of a small team responsible for a non-profit housing cooperative. This vital role involves supporting daily office operations, managing administrative tasks, and ensuring a smooth workflow across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle a variety of clerical duties, provide exceptional customer service, and contribute to creating an efficient and welcoming office environment.

Responsibilities

- Create and modify documents with Microsoft Word, Excel and Outlook, including letters, memos, information bulletins, merged documents, and spreadsheets.
- Basic bookkeeping activities, including invoicing, billing and financial record keeping.
- Process concerns and requests from members, contractors and other contacts
- Write up work orders and forward to appropriate department
- Greet visitors and manage front desk operations with professionalism courtesy.
- Provide customer support by addressing inquiries efficiently and maintaining excellent phone etiquette.
- Organize and file documents systematically,



ensuring easy retrieval and document integrity
- Assist with appointment scheduling, calendar management and correspondence handling
- Request and manage estimates and quotes from vendors and contractors
- Maintain office supplies inventory and coordinate procurement as needed.
- Work closely with Maintenance department to track budgets and arrange for maintenance work to be completed
- Data entry for payroll system
- Submit housing charges via online portal
- Prepare and deliver bank deposits on behalf of the co-op
- Take instruction and perform tasks as requested from our Board of Directors
- Must be able to maintain strict confidentiality and neutrality. A breach of this requirement would result in dismissal from position

Qualifications

- Proven clerical or administrative experience in an office setting
- Excellent communication skills, both oral and written
- Strong interpersonal skills are a must
- Ability to multi-task
- Strong computer skills with proficiency in Microsoft Office (Word, Excel)
- Bookkeeping experience including a/p, a/r, reconciliations, etc; knowledge of Sage 50 Premium Accounting an asset
- Excellent organization skills with keen attention to detail for proofreading and data entry tasks
- Knowledge of filing systems, document management, and basic bookkeeping practices
- Exceptional customer service skills with a friendly demeanor and professional phone etiquette
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Drivers license and vehicle are a must

Pay: From $20.00 per hour

Expected hours: No less than 22.5 per week

Benefits:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Assistant (Permanent part time) (Winnipeg)
🏢 Willow Park Housing Co-op
📍 Winnipeg