Carillon Housing Co-operative Inc. is located near Prince of Wales and Fisher in Ottawa, Ontario. We consist of 54 garden homes owned and managed by the members. We have five committees managed by members, i.E. Membership, Maintenance, Policy & Regulations, Social, and Newsletter, and a Board of Directors.Expected Hours:15 hours a week (Monday, Wednesday, and Friday – one day must be 2 pm-7 pm; other days' hourscan be determined upon hire)Work Location:In person at Co-op Office, 314-1601 Prince of Wales Drive, OttawaExpected Start Date:November 2, 2026Duties of Office Administrator:1. Support Board of Directors in managing the finances of the Co-opThe Office Administrator will provide bookkeeping and accounting services alongside of the bookkeeper. This includes:(a) recording receipts and disbursements(b) maintaining a general, member accounts and other ledgers as necessary(c) use Co-op chart of accounts approved by the Board(d) preparing bi-weekly financial statements, arrears reports and other reports at the request of the Board(e) arranging and preparing for the annual audit at the Co-op’s expenseSpecifically, the Office Administratorensures compliance with all financial requirements of the Co-op’s funding programadministers the rent-geared-to-income program based on the requirements of the Co-op’s funding program includingcalculating housing charges and adjustmentsconducting annual income verificationreviewing applications for subsidymakes sure that all bookkeeping is done on the Co-op computer in Accessmaintains all financial recordsprovide financial statements from the bookkeeperpresents other financial statements to the board (such as member arrears, cash flow, capital forecasting and investment reports) as requiredmakes sure that deposits are done on time and are properly recordedmanages member accounts receivable bycollecting payments and issuing receipts if requiredissuing late payment, arrears and NSF noticesadministers the Co-op’s accounts payable, including invoice processing and cheque preparation2. Support Board in keeping Co-op in good repairThe Office Administrator is responsible for administering an overall property maintenance and repair program. Specifically, the Office Administratorkeeps detailed property and maintenance records as per Procedures Manualworks with committees to develop a routine and preventive maintenance plan bysupports a work order systemforwards requests for repair work in members’ units,maintain work order system, ensures all work order are entered properly in the systemensures that the Co-op is notified of infractions with the fire code, and all other legal and regulatory requirements related to the Co-op’s propertyliaises with contractors at the direction of the Board3. Keeping the Co-op occupancy at full capacitySpecifically,



the Office Administratorresponds to enquiries and receives applicationsworks with committee to minimize vacancy lossconducts credit and landlord checksmakes sure new members sign occupancy agreements and make necessary payments before move-in.ensures members scheduled for an internal move sign a new occupancy agreement prior to move4. Meeting the Co-op’s legal requirementsThe Office Administrator acts on the Co-op’s behalf to ensure that it meets its legal requirements. Specifically, the Office Administratorfiles audited financial statements and required reports and notices with government agenciesmakes sure the Co-op follows program rules, complies with the Co-operative Corporations Act and other laws, and protects the privacy of personal informationassists the board with eviction hearings and works with the Co-op’s lawyer to obtain writs of possession, as necessaryliaises with federal, provincial and municipal housing agencies and with other municipal agencies such as police, fire department and utility companiesreports to the Board, as necessary, on legal issues as they arise5. Supporting valuable governanceThe Office Administrator is responsible for supporting good governance in the Co-op by the board and membership. Specifically, the Office Administratorprovides the board with the information and advice it needs, in a clear format, to make sound decisionspromotes and supports effective two-way communication between the board and members#J-18808-Ljbffr

📌 Office Administrator - Part Time (Varennes)
🏢 Carillon Housing Co-operative
📍 Varennes