Office Administration
Manage day-to-day administrative operations and ensure the office runs efficiently.
Respond to emails and greet visitors in a skilled manner.
Order and maintain office supplies and equipment.
Maintain organized electronic and physical files and records.
Prepare correspondence, reports, spreadsheets, and other business documents.
Coordinate meetings, appointments, and office events.
Assist with vendor communication and office-related invoices.
Support management and employees with various administrative needs.
Support the accounting team with various tasks as needed.
Coordinate incoming and outgoing mail and deliveries.
Maintain a professional, organized, and welcoming office environment.

Travel Coordination
Book domestic and international flights, hotels, rental cars, and ground transportation.
Coordinate complete travel itineraries for employees.
Research travel options and identify cost-effective and convenient arrangements.
Make changes and cancellations to travel plans as needed.
Coordinate travel according to company policies and budgets.
Maintain accurate travel records, confirmations, and itineraries.
Assist with travel expense documentation and reporting.

Qualifications




High school diploma or equivalent required; additional education or business training is a plus.
2+ years of office administration, executive support, travel coordination, or related experience preferred.
Experience booking business travel is strongly preferred.
Excellent organizational and time-management skills.
Robust attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office.
Ability to manage multiple tasks and changing priorities.
Professional and customer-service-oriented demeanor.
Ability to work independently and exercise valuable judgment.
Strong problem-solving skills and attention to deadlines.
Ability to handle confidential company and employee information with discretion.

Ideal Candidate The ideal candidate is organized, proactive, detail-oriented, and calm under pressure. You enjoy keeping a business running smoothly and are comfortable making quick decisions when travel plans change. You take ownership of your responsibilities, anticipate needs, and provide excellent service to employees.

Pay: $22.00-$26.00 per hour

Benefits
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Vision care

Work Location: In person

📌 Office Administrator Calgary
🏢 Crossroad Energy Solutions
📍 Calgary