Job Summary

We are seeking a proactive and detail-oriented Accounts Receivable Specialist to join our dynamic financial team within a fast-paced restoration company. In this role, you will be responsible for managing the company’s incoming payments, project billing, insurance receivables, account reconciliation, and collection activities.

The successful candidate must have the ability to read and understand Xactimate estimates and use them to support accurate restoration project billing. You will work closely with Project Managers, Estimators, insurance adjusters, customers, and the accounting team to ensure invoices are accurate, properly supported, and collected on a timely basis.

If you have strong accounting skills, excellent attention to detail, and experience with Xactimate, insurance claims, and restoration billing, this opportunity is ideal for you.

Duties

- Process and monitor incoming payments using accounting software such as QuickBooks and Excel.
- Review and interpret Xactimate estimates to ensure restoration projects are accurately billed.
- Review Xactimate line items, quantities, pricing, taxes, depreciation, deductibles, supplements, and project totals.
- Prepare and issue invoices to insurance companies, adjusters, customers, property managers, and commercial clients.
- Compare invoices against approved Xactimate estimates and supporting project documentation.
- Track insurance claim payments and follow up on outstanding balances.
- Monitor and collect customer insurance deductibles and outstanding balances.
- Perform account reconciliation to verify the accuracy of receivables and resolve discrepancies promptly.
- Maintain detailed records of invoices, payments, insurance claims, estimates, and collection activity.
- Communicate with insurance adjusters, customers, property managers,



and other clients by phone and email to follow up on overdue accounts.
- Investigate short payments, disputed invoices, credits, and discrepancies between amounts billed and amounts paid.
- Collaborate with Project Managers and Estimators to resolve billing issues and identify missing or unbilled work.
- Review completed projects to ensure all billable work has been invoiced.
- Track supplements, change orders, and additional approved work for billing purposes.
- Conduct account analysis to identify overdue balances, discrepancies, and potential collection issues.
- Maintain accurate accounts receivable aging reports.
- Support month-end closing activities by preparing accounts receivable reports and aging summaries.
- Assist with maintaining accurate financial records and ensuring timely collection of outstanding receivables.
- Provide professional and responsive customer service throughout the billing and collection process.

Qualifications
- Proven experience working in Accounts Receivable, billing, collections, or accounting.
- Previous experience in the restoration, construction, insurance, or property management industry is strongly preferred.
- Ability to read and understand Xactimate estimates is required.
- Working knowledge of Xactimate line items, quantities, pricing, taxes, depreciation, RCV, ACV, deductibles, and supplements.
- Proven experience with accounting software such as QuickBooks, Sage, or similar platforms.




- Strong knowledge of accounts receivable processes, bookkeeping, reconciliation, and financial analysis.
- Experience dealing with insurance companies and insurance adjusters is an asset.
- Excellent communication and negotiation skills with professional phone and email etiquette.
- Ability to perform detailed account analysis and reconciliation with a high degree of accuracy.
- Strong data-entry, mathematical, and accounting skills.
- Excellent attention to detail and ability to identify billing discrepancies.
- Strong organizational skills with the ability to prioritize multiple projects and accounts in a quick-paced environment.
- Ability to work independently while collaborating effectively with Project Managers, Estimators, and the Finance team.
- Strong Excel skills and general computer proficiency.

What We Are Looking For The ideal candidate is someone who understands both accounting and restoration project billing. You should be comfortable reviewing an Xactimate estimate, understanding what has been approved and completed, identifying outstanding amounts, preparing accurate invoices, and following up until payment is received. Experience in restoration billing and insurance claims is highly valued.

Join us and become an integral part of a growing restoration company dedicated to delivering excellent service to our customers while maintaining strong financial controls and timely collections. We value energetic, organized professionals who are eager to contribute, take ownership, and grow with the company.

Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress
- Mileage reimbursement
- On-site parking

Experience:
- Accounts receivable: 2 years (preferred)

Work Location: In person

📌 Accounts Receivable Specialist (Scarborough)
🏢 HDesigns
📍 Scarborough