Role and General Responsibilities

Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions

Organize and maintain all documentation pertaining to the project; including RFIs, Submittals, NCRs, drawings, etc.

Assist with verification, registration, filing and control of incoming and outgoing documentation

Review document management processes and propose any improvements and efficiencies

Establish, track and be fully accountable for document workflows

Upload drawings, specifications and technical documents

Interface with the project team to maintain the control of documentation

Assist in audit verification of documentation to ensure project files are current and labelled correctly

Print, Duplicate, bind, and distribute documentation as required

Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures

Maintain records of incoming document transmittals and prepare outgoing transmittals and packages

Assist in Creation/Communication/implementation and maintenance and document control reporting

Perform project database input and word-processing functions

Assist in developing training plans/process for documentation

Assist in maintaining a project RASCI (distribution) Matrix





Providing support to all project participants including external parties with document control practices for project documentation

Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.

Perform other clerical duties as assigned

Qualifications and Education Requirements

3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.

Experience with all Microsoft Office Suite software is required.

Experience with Excel micro and macro, automating and pulling data is essential.

Experience with PDF software (Adobe and Bluebeam) is required.

Experience with Electronic Document Management systems is required

Experience working with many file types

Complete understanding of construction documents

Preferred Skills

Excellent interpersonal communication skills

Ability to work individually or as part of a team

Strong Attention to details

Ability to multi-task and meet deadlines in a quick-paced environment

Ability to interpret and implement processes, procedures, workflows and standards

Ability and flexibility to quickly learn other software tools as required

Ability to document work tasks (work instructions)

Experience in one-on-one, and group training

📌 Document Control Coordinator (Winnipeg)
🏢 Mobilinx
📍 Winnipeg